NHS Connecting for Health
NHS Data Model and Dictionary Service
| Reference: | Change Request 1280 |
| Version No: | 1.0 |
| Subject: | Update Patch |
| Effective Date: | Immediate |
| Reason for Change: | Patch |
| Publication Date: | 19 December 2011 |
Background:
This patch updates the NHS Data Model and Dictionary and includes:
- Out of date Hyperlinks updated
- Html format corrected
- Data Element format and National Code links updated.
To view a demonstration on "How to Read an NHS Data Model and Dictionary Change Request", visit the NHS Data Model and Dictionary help pages at: http://www.datadictionary.nhs.uk/Flash_Files/changerequest.htm.
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Summary of changes:
| Date: | 19 December 2011 |
| Sponsor: | Richard Kavanagh, NHS Connecting for Health |
Note: New text is shown with a blue background. Deleted text is crossed out. Retired text is shown in grey. Within the Diagrams deleted classes and relationships are red, changed items are blue and new items are green.
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Change to Supporting Information: Changed Description
This table details the Data Elements used in the different versions of the Commissioning Data Sets and the validation applied in each CDS TYPE.
This table is also available to download in Excel format from the CDS Supporting Information section of the NHS Data Model and Dictionary website.
Commissioning Data Set Versions
Table Structure
This table is structured with separate rows for each Data Element and separate columns for each CDS TYPE. Where the rules have changed between versions, each set of rules has its own sub-row. The cells within the body of the table show the validation applied to a Data Element for a specific CDS TYPE.
Commissioning Data Set Versions
The following notation is used in the "Version" column to identify the version or versions of the Commissioning Data Sets that the validation rule applies to.
V6-1 - CDS Version CDS006 Type List (incorporates Version CDS 6-1)
V5 - CDS Version NHS005 Type List
Where the same rules apply to several Commissioning Data Sets the first and last version are identified.
V5:6-1 Commissioning Data Set Version 5 through to Version 6-1
Where a Data Element is no longer available in a Commissioning Data Set the version number is suffixed with =R
Notation used in each table cell
Blank cell - the CDS TYPE does not include the Data Element.
Populated cell - the CDS TYPE includes the Data Element. The notation includes the content validation, optional population validation and optional additional use cases for the Data Element.
Content validation
The content validation falls into one of the following two types:
F - The format is validated, for example the format of a DATE must comply with the XML standard
V - The Data Element is validated against an explicit list of permitted values
Population validation
Where a Data Element is required, the content validation is suffixed with a population validation code:
Technical constraints
M - This Data Element is mandatory in the XML schema. Submissions will not flow if this Data Element is absent
C - There are conditions where the Data Element must be populated. In these conditions, messages will not flow if this Data Element is absent
Business constraints
R - Data required as part of NHS business rules to meet NHS business requirements. Organisations are obliged to provide this Data Element for activity provided or commissioned by the NHS.
* - There are conditions where the Data Element must not be populated. Business rules for the anonymisation of data should be applied as per the guidance issued in Security Issues and Patient Confidentiality.
Additional use cases
Secondary Uses Service business rules:
S1 This mandatory CDS DATE is used as the originating date to determine the mandatory CDS ACTIVITY DATE.
S2 The Secondary Uses Service DOES NOT support the use of the CDS TEST INDICATOR Therefore this Data Element must not be used.
S3 For Security Issues and Patient Confidentiality for further information.
S4 Used to ensure the correct sequencing of multiple and/or subsequent Commissioning Data Set submissions.
S5 These Organisation Codes must be present and registered with the Secondary Uses Service. The Commissioning Data Set Schema does not logically validate the content value of this data.
S6 All CDS REPORT PERIOD START DATES and CDS REPORT PERIOD END DATES must be consistent in all Commissioning Data Sets contained in a BULK Interchange submission.
The CDS REPORT PERIOD START DATE must be on or before the CDS REPORT PERIOD END DATE.
The CDS ACTIVITY DATE is a mandatory Data Element and must fall within the period defined. See the Commissioning Data Set Submission Protocol.
S7 See the Commissioning Data Set Addressing Grid
S8 These Data Elements are required for correct processing by the Secondary Uses Service. If omitted, the Secondary Uses Service will reject the Commissioning Data Set data.
S9 The CDS UNIQUE IDENTIFIER is a mandatory data item when using the Net Change Protocol. When using the Bulk Update Protocol this data item is optional but it is strongly advised that where it can be correctly generated and maintained it should be used. See the Commissioning Data Set Submission Protocol.
S10 For CDS V6 TYPE 170 - ADMITTED PATIENT CARE - DETAINED AND/OR LONG TERM PSYCHIATRIC CENSUS COMMISSIONING DATA SET, the CDS ACTIVITY DATE contains the CDS CENSUS DATE which is also the DETAINED AND (OR) LONG TERM PSYCHIATRIC CENSUS DATE.
S11 For the following CDS TYPES, the CDS ACTIVITY DATE must contain the DATE OF ELECTIVE ADMISSION LIST CENSUS which is usually the end of the Period being reported:
CDS V6 TYPE 030 - ELECTIVE ADMISSION LIST - END OR PERIOD CENSUS (STANDARD) COMMISSIONING DATA SET
CDS V6 TYPE 040 - ELECTIVE ADMISSION LIST - END OR PERIOD CENSUS (OLD) COMMISSIONING DATA SET
CDS V6 TYPE 050 - ELECTIVE ADMISSION LIST - END OR PERIOD CENSUS (NEW) COMMISSIONING DATA SET
S12 These PERSON BIRTH DATE Data Elements must use dates between 01/01/1880 and 31/12/2999 in order to pass validation.S13Data Elements reporting a DATE (which is not PERSON BIRTH DATE Data Element) must use dates between 01/010/1900 and 31/12/2999 in order to pass validation.S13 Data Elements reporting a DATE (which is not PERSON BIRTH DATE Data Element) must use dates between 01/01/1900 and 31/12/2999 in order to pass validation.
S14 For Data Elements reporting a TIME, the hour portion must be between 00 and 23 inclusive in order to pass validation.
Healthcare Resource Groups:
H4 This Data Element is used by the Secondary Uses Service to derive Healthcare Resource Group 4. Failure to correctly populate this Data Element is likely to result in an incorrect Healthcare Resource Group, usually associated with lower levels of healthcare resource.
Additional notation
† - This notation has been applied to the following items:
CDS TYPE 021 Future Out-Patient Commissioning Data Set - Following consultation, piloting and proof that all items are appropriate, this Commissioning Data Set will be available for referrals without appointments, future scheduled appointments and cancelled appointments where the appointment date is in the future. In the interim it is recommended this CDS TYPE is only used for piloting.
Lead Care Activity Indicator - this Data Element is undefined, must not be submitted and should not flow in the Commissioning Data Sets.
LOCATION TYPE - the definition and value list for this Data Element is under review. Dependent on the review findings changes may be piloted and then approved. Until that time, this Data Element should not flow in the Commissioning Data Sets.
ADMINISTRATIVE CATEGORY (AT START OF EPISODE) and LEGAL STATUS CLASSIFICATION CODE (AT START OF EPISODE) - these Data Elements have not been piloted and therefore should not flow in the Commissioning Data Sets.
The Standard Contract
The Standard Contract Schedule 5 requires Health Care Providers to ensure that the following Commissioning Data Sets are submitted to the Commissioners on a monthly basis within 5 Operational Days of the end of the month to which the data sets relate, so that the data sets are completed by the applicable Reconciliation Point:
- Admitted Patient Care General Episode Commissioning Data Set;
- Out-patient Attendance Commissioning Data Set;
- Accident and Emergency Attendance Commissioning Data Set;
- Elective Admission List Commissioning Data Set - End of Period Census (Standard); from April 2007
- Admitted Patient Care Delivery Episode Commissioning Data Set;
- Admitted Patient Care Birth Episode Commissioning Data Set;
- Admitted Patient Care Detained / Long Term Psychiatric Census Commissioning Data Set;
- Admitted Patient Care Other Delivery Commissioning Data Set;
- Admitted Patient Care Other Birth Event Commissioning Data Set
Version | Accident and Emergency | Out-Patient | Admitted Patient Care | Elective Admission Lists | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Data Elements | 010 Accident and Emergency Attendance | 020 Out-Patient | 021 Future Out-Patient † | 120 Finished Birth | 130 Finished General | 140 Finished Delivery | 180 Unfinished Birth | 190 Unfinished General | 200 Unfinished Delivery | 150 Other Birth | 160 Other Delivery | 170 Detained and-or long term psychiatric census | 030 End of Period - Standard | 040 End of Period - Old | 050 End of Period - New | 060 End of Period - Add | 070 End of Period - Remove | 080 End of Period - Offer | 090 End of Period - Available/Unavailable | 100 End of Period - Old Service Agreement | 110 End of Period - New Service Agreement | |
| A and E ARRIVAL MODE | V5:6-1 | V R | ||||||||||||||||||||
| A and E ATTENDANCE CATEGORY | V5:6-1 | V R | ||||||||||||||||||||
| A and E ATTENDANCE CONCLUSION TIME | V5:6-1 | F R S14 | ||||||||||||||||||||
| A and E ATTENDANCE DISPOSAL | V5:6-1 | V R | ||||||||||||||||||||
| A and E ATTENDANCE NUMBER | V5:6-1 | F R | ||||||||||||||||||||
| A and E DEPARTMENT TYPE | V6:6-1 | V R | ||||||||||||||||||||
| A and E DEPARTURE TIME | V5:6-1 | F R S14 | ||||||||||||||||||||
| A and E INCIDENT LOCATION TYPE | V5:6-1 | V R | ||||||||||||||||||||
| A and E INITIAL ASSESSMENT TIME | V5:6-1 | F R S14 | ||||||||||||||||||||
| A and E PATIENT GROUP | V5:6-1 | V R | ||||||||||||||||||||
| A and E STAFF MEMBER CODE | V5:6-1 | F R | ||||||||||||||||||||
| A and E TIME SEEN FOR TREATMENT | V5:6-1 | F R S14 | ||||||||||||||||||||
| ACCIDENT AND EMERGENCY DIAGNOSIS - FIRST Known as PRIMARY DIAGNOSIS (ACCIDENT AND EMERGENCY) in the XML Schema. | V5 | F R | ||||||||||||||||||||
| V6:6-1 | F R C | |||||||||||||||||||||
| ACCIDENT AND EMERGENCY DIAGNOSIS - SECOND Known as SECONDARY DIAGNOSIS (ACCIDENT AND EMERGENCY) in the XML Schema. | V5 | F R | ||||||||||||||||||||
| V6:6-1 | F R C | |||||||||||||||||||||
| ACCIDENT AND EMERGENCY INVESTIGATION - FIRST Known as PRIMARY INVESTIGATION (ACCIDENT AND EMERGENCY) in the XML Schema. | V5 | F R | ||||||||||||||||||||
| V6:6-1 | F R C H4 | |||||||||||||||||||||
| ACCIDENT AND EMERGENCY INVESTIGATION - SECOND Known as SECONDARY INVESTIGATION (ACCIDENT AND EMERGENCY) in the XML Schema. | V5 | F R | ||||||||||||||||||||
| V6:6-1 | F R C H4 | |||||||||||||||||||||
| ACCIDENT AND EMERGENCY TREATMENT - FIRST Known as PRIMARY TREATMENT (ACCIDENT AND EMERGENCY) in the XML Schema. | V5 | F R | ||||||||||||||||||||
| V6:6-1 | F R C H4 | |||||||||||||||||||||
| ACCIDENT AND EMERGENCY TREATMENT - SECOND Known as SECONDARY TREATMENT (ACCIDENT AND EMERGENCY TREATMENT) in the XML Schema. | V5 | F R | ||||||||||||||||||||
| V6:6-1 | F R C H4 | |||||||||||||||||||||
| ACTIVITY DATE (CRITICAL CARE) | V6:6-1 | F R S13 | F R S13 | F R S13 | F R S13 | F R S13 | F R S13 | |||||||||||||||
| ADMINISTRATIVE CATEGORY | V5 | V R | V R | V R | V R | V R | V R | V R | V R | V R | V R | V R | V R | V R | ||||||||
| V6:6-1 | V R | V R | V R | V R | V R | V R | V R | |||||||||||||||
| ADMISSION METHOD (HOSPITAL PROVIDER SPELL) | V6:6-1 | V R | V R | V R | V R | V R | V R | V R | ||||||||||||||
| ADMINISTRATIVE CATEGORY (AT START OF EPISODE) This data element has not been piloted and therefore should not flow in the CDSs | V6:6-1 | †† | †† | †† | †† | †† | †† | † | ||||||||||||||
| ADMINISTRATIVE CATEGORY (ON ADMISSION) | V6:6-1 | V R | V R | V R | V R | V R | V R | V R | ||||||||||||||
| ADMISSION METHOD (HOSPITAL PROVIDER SPELL) | V5:6-1 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R | ||||||||||||||
| ADMISSION OFFER OUTCOME | V5:6-1 | V | V | V | V | V | ||||||||||||||||
| ADVANCED CARDIOVASCULAR SUPPORT DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| ADVANCED RESPIRATORY SUPPORT DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| AGE AT CDS ACTIVITY DATE | V6:6-1 | F M S8 | F M H4 S8 | F M S8 | F M H4 | F M H4 S8 | F M H4 | F M H4 | F M H4 S8 | F M H4 | F M H4 | F M H4 | F M | F M | F M | F M | ||||||
| AGE AT CENSUS | V5:6-1 | F M | ||||||||||||||||||||
| AGE GROUP INTENDED | V5:6-1 | V | V | V | V | V | V | V C | ||||||||||||||
| AGE ON ADMISSION | V6:6-1 | F M H4 | F M H4 | F M H4 | F M H4 | F M H4 | F M H4 | FM | ||||||||||||||
| ANAESTHETIC GIVEN DURING LABOUR OR DELIVERY | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| ANAESTHETIC GIVEN POST LABOUR OR DELIVERY | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| APPOINTMENT DATE | V5:6-1 | F R M S1 S13 | F R M S1 S13 | |||||||||||||||||||
| ARRIVAL DATE | V5:6-1 | F R M S1 S13 | ||||||||||||||||||||
| ARRIVAL TIME | V5:6-1 | F M S14 | ||||||||||||||||||||
| ATTENDANCE IDENTIFIER | V5:6-1 | F R | F R | |||||||||||||||||||
| ATTENDED OR DID NOT ATTEND Known as ATTENDANCE STATUS in the XML Schema. | V5 | V M | ||||||||||||||||||||
| V6:6-1 | V R | V R | ||||||||||||||||||||
| AUGMENTED CARE LOCATION | V5 | V | V | V | V | V | V | V | ||||||||||||||
| V6=R | ||||||||||||||||||||||
| AUGMENTED CARE OUTCOME INDICATOR | V5 | V | V | V | V | V | V | V | ||||||||||||||
| V6=R | ||||||||||||||||||||||
| AUGMENTED CARE PERIOD DISPOSAL | V5 | V | V | V | V | V | V | V | ||||||||||||||
| V6=R | ||||||||||||||||||||||
| AUGMENTED CARE PERIOD LOCAL IDENTIFIER | V5 | F | F | F | F | F | F | F | ||||||||||||||
| V6=R | ||||||||||||||||||||||
| AUGMENTED CARE PERIOD NUMBER | V5 | F | F | F | F | F | F | F | ||||||||||||||
| V6=R | ||||||||||||||||||||||
| AUGMENTED CARE PERIOD SOURCE | V5 | V | V | V | V | V | V | V | ||||||||||||||
| V6=R | ||||||||||||||||||||||
| AUGMENTED CARE PLANNED INDICATOR | V5 | V | V | V | V | V | V | V | ||||||||||||||
| V6=R | ||||||||||||||||||||||
| BASIC CARDIOVASCULAR SUPPORT DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| BASIC RESPIRATORY SUPPORT DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| BIRTH ORDER | V5:6-1 | F R | F R | F R | F R | F R | F R | |||||||||||||||
| BIRTH WEIGHT | V5:6-1 | F R | F R | F R | F R | F R | F R | |||||||||||||||
| CARER SUPPORT INDICATOR | V5:6-1 | V | V | V | V | V | V | V | V | V | V | V | V | V | ||||||||
| CDS ACTIVITY DATE | V6:6-1 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 | F R M S1 S13 |
| CDS APPLICABLE DATE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 |
| CDS APPLICABLE TIME Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 |
| CDS BULK REPLACEMENT GROUP Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol Also used as a mandatory XML Attribute | V5:6-1 | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C |
| CDS CENSUS DATE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F C S10 S13 | F C S13 | F C S13 | F C S13 | |||||||||||||||||
| CDS COPY RECIPIENT IDENTITY Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 | F S7 |
| CDS EXTRACT DATE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 | F C S4 S13 |
| CDS EXTRACT TIME Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 | F C S4 S14 |
| CDS INTERCHANGE APPLICATION REFERENCE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M |
| CDS INTERCHANGE CONTROL COUNT Commissioning Data Set 'Trailer' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M |
| CDS INTERCHANGE CONTROL REFERENCE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M |
| CDS INTERCHANGE DATE OF PREPARATION Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 | F M S13 |
| CDS INTERCHANGE RECEIVER IDENTITY Commissioning Data Set 'Header' and 'Trailer' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 |
| CDS INTERCHANGE SENDER IDENTITY Commissioning Data Set 'Header' and 'Trailer' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 |
| CDS INTERCHANGE TEST INDICATOR Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | V | V | V | V | V | V | V | V | V | V | V | V | V | V | V | V | V | V | V | V | V |
| CDS INTERCHANGE TIME OF PREPARATION Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 | F M S14 |
| CDS MESSAGE REFERENCE Commissioning Data Set 'Header' and 'Trailer' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M |
| CDS MESSAGE TYPE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol Also used as a mandatory XML Attribute | V5:6-1 | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M |
| CDS MESSAGE VERSION NUMBER Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M |
| CDS PRIME RECIPIENT IDENTITY Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V6:6-1 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 | F M S5 S7 |
| CDS PROTOCOL IDENTIFIER Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol Also used as a mandatory XML Attribute | V5:6-1 | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M | F M |
| CDS REPORT PERIOD START DATE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 |
| CDS REPORT PERIOD END DATE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 | F C S6 S13 |
| CDS SENDER IDENTITY Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V6:6-1 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 | F M S5 |
| CDS TEST INDICATOR Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 | F S2 |
| CDS TYPE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol Also used as a mandatory XML attribute | V5:6-1 | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M |
| CDS UNIQUE IDENTIFIER This is a mandatory data item when using the Net Change Protocol. When using the Bulk Update Protocol this data item is optional but it is strongly advised that where it can be correctly generated and maintained it should be used. See Commissioning Data Set Submission Protocol. | V5:6-1 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 | F C S9 |
| CDS UPDATE TYPE Commissioning Data Set 'Header' Data Item, mandatory dependent upon Bulk or Net Protocol | V5:6-1 | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C |
| COMMISSIONER REFERENCE NUMBER | V5:6-1 | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | ||
| COMMISSIONING SERIAL NUMBER | V5:6-1 | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | |||
| CONSULTANT CODE | V5:6-1 | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | ||||||||
| COUNT OF DAYS SUSPENDED | V5:6-1 | F R | F R | F R | F R | |||||||||||||||||
| CRITICAL CARE ACTIVITY CODE | V6:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| CRITICAL CARE ADMISSION SOURCE | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| CRITICAL CARE ADMISSION TYPE | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| CRITICAL CARE DISCHARGE DATE | V5:6-1 | F R H4 S13 | F R H4 S13 | F R H4 S13 | F R H4 S13 | F R H4 S13 | F R H4 S13 | |||||||||||||||
| CRITICAL CARE DISCHARGE DESTINATION | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| CRITICAL CARE DISCHARGE LOCATION | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| CRITICAL CARE DISCHARGE READY DATE | V6:6-1 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | |||||||||||||||
| CRITICAL CARE DISCHARGE READY TIME | V6:6-1 | F S14 | F S14 | F S14 | F S14 | F S14 | F S14 | |||||||||||||||
| CRITICAL CARE DISCHARGE STATUS | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| CRITICAL CARE DISCHARGE TIME | V5:6-1 | F R S14 | F R S14 | F R S14 | F R S14 | F R S14 | F R S14 | |||||||||||||||
| CRITICAL CARE LEVEL 2 DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| CRITICAL CARE LEVEL 3 DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| CRITICAL CARE LOCAL IDENTIFIER | V5:6-1 | F R | F R | F R | F R | F R | F R | |||||||||||||||
| CRITICAL CARE SOURCE LOCATION | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| CRITICAL CARE START DATE | V5:6-1 | F R H4 S13 | F R H4 S13 | F R H4 S13 | F R H4 S13 | F R H4 S13 | F R H4 S13 | |||||||||||||||
| CRITICAL CARE START TIME | V6:6-1 | F R C S14 | F R C S14 | F R C S14 | F R C S14 | F R C S14 | F R C S14 | |||||||||||||||
| CRITICAL CARE UNIT BED CONFIGURATION | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| CRITICAL CARE UNIT FUNCTION | V5:6-1 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | |||||||||||||||
| DATE DETENTION COMMENCED | V5:6-1 | F R S13 | ||||||||||||||||||||
| DECIDED TO ADMIT DATE | V5:6-1 | F R S13 | F R S13 | F R S13 | F S1 S13 | F S13 | F S13 | F S13 | ||||||||||||||
| DELIVERY DATE | V5:6-1 | F R S13 | F R S13 | F R S13 | F R S13 | F S1 S13 | F S1 S13 | |||||||||||||||
| DELIVERY METHOD | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| DELIVERY PLACE CHANGE REASON | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| DELIVERY PLACE TYPE (ACTUAL) | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| DELIVERY PLACE TYPE (INTENDED) | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| DERMATOLOGICAL SUPPORT DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| DETAINED AND (OR) LONG TERM PSYCHIATRIC CENSUS DATE | V5:6-1 | F C S1 S10 S13 | ||||||||||||||||||||
| DIAGNOSIS SCHEME IN USE | V5:6-1 | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | |||||||||||
| DISCHARGE DATE (HOSPITAL PROVIDER SPELL) | V6:6-1 | F R S13 | F R S13 | F R S13 | F S13 | F S13 | F S13 | |||||||||||||||
| DISCHARGE DESTINATION (HOSPITAL PROVIDER SPELL) | V5:6-1 | V R H4 | V R H4 | V R H4 | V H4 | V H4 | V H4 | |||||||||||||||
| DISCHARGE METHOD (HOSPITAL PROVIDER SPELL) | V5:6-1 | V R H4 | V R H4 | V R H4 | V H4 | V H4 | V H4 | |||||||||||||||
| DISCHARGE READY DATE (HOSPITAL PROVIDER SPELL) | V6:6-1 | F R S13 | F R S13 | F R S13 | F S13 | F S13 | F S13 | |||||||||||||||
| DURATION OF CARE TO PSYCHIATRIC CENSUS DATE | V5:6-1 | F R S13 | ||||||||||||||||||||
| DURATION OF DETENTION | V5:6-1 | F R | ||||||||||||||||||||
| DURATION OF ELECTIVE WAIT | V5:6-1 | F R | F R | F R | ||||||||||||||||||
| EARLIEST REASONABLE OFFER DATE | V6:6-1 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | |||||||||||
| ELECTIVE ADMISSION LIST ENTRY NUMBER | V5:6-1 | F R | F R | F R | F R | |||||||||||||||||
| ELECTIVE ADMISSION LIST REMOVAL DATE | V5:6-1 | F S13 | F S13 | F S13 | F S1 S13 | |||||||||||||||||
| ELECTIVE ADMISSION LIST REMOVAL REASON | V5:6-1 | V | V | V | ||||||||||||||||||
| ELECTIVE ADMISSION LIST STATUS | V5:6-1 | V R | V R | V R | V R | |||||||||||||||||
| ELECTIVE ADMISSION TYPE | V5:6-1 | V R | V R | V R | V R | |||||||||||||||||
| END DATE (EPISODE) | V5:6-1 | F M S1 H4 S13 | F M S1 H4 S13 | F M S1 H4 S13 | F S13 | F S13 | F S13 | |||||||||||||||
| END DATE | V5:6-1 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | |||||||||||||||
| EPISODE NUMBER | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R | ||||||||||||||
| ETHNIC CATEGORY (Note this item has not been approved by ISB for CDS Type 021, but is included as a placeholder for future development.) | V5:6 | V | V R | V R | V | V R | V R | V | V R | V R | ||||||||||||
| V6-1 | V R | V R | V | V R | V R | V R | V R | V R | V R | V R | V R | V R | ||||||||||
| FIRST ATTENDANCE | V5:6-1 | V R H4 | V R | |||||||||||||||||||
| FIRST ANTENATAL ASSESSMENT DATE | V5:6-1 | F R S13 | F R S13 | F R S13 | F R S13 | F R S13 | F R S13 | |||||||||||||||
| FIRST REGULAR DAY OR NIGHT ADMISSION | V5:6-1 | V | V | |||||||||||||||||||
| GASTRO-INTESTINAL SUPPORT DAYS | V6:6-1 | F | F | F | F | F | F | |||||||||||||||
| GENERAL MEDICAL PRACTITIONER (ANTENATAL CARE) (formerly GMP (CODE OF GMP RESPONSIBLE FOR ANTENATAL CARE)) | V5:6-1 | F R | F R | F R | F R | F R | F R | |||||||||||||||
| GENERAL MEDICAL PRACTITIONER (SPECIFIED) (formerly GMP (CODE OF REGISTERED OR REFERRING GMP)) | V5:6-1 | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | |||||
| GENERAL MEDICAL PRACTITIONER PRACTICE (ANTENATAL CARE) (formerly CODE OF GP PRACTICE (REGISTERED GMP - ANTENATAL CARE)) | V5:6-1 | F | F | F | F | F | F | |||||||||||||||
| GENERAL MEDICAL PRACTICE CODE (PATIENT REGISTRATION) (formerly CODE OF GP PRACTICE (REGISTERED GMP)) | V5:6-1 | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | |||||
| GESTATION LENGTH (ASSESSMENT) | V5:6-1 | V R | V R | V R | V R | V | V | |||||||||||||||
| GESTATION LENGTH (AT DELIVERY) | V6:6-1 | V R | V R | V R | V R | |||||||||||||||||
| GESTATION LENGTH (LABOUR ONSET) | V5:6-1 | V | V R | V R | V R | V | V | |||||||||||||||
| GUARANTEED ADMISSION DATE | V5:6-1 | F S13 | F S13 | F S13 | F | |||||||||||||||||
| HEALTHCARE RESOURCE GROUP CODE | V5:6-1 | F R | F R | F | F R | F R | F R | F R | F R | F R | F R | F | F | F | F | |||||||
| HEALTHCARE RESOURCE GROUP CODE-VERSION NUMBER | V5:6-1 | F R | F R | F | F R | F R | F R | F R | F R | F R | F R | F | F | F | F | |||||||
| HIGH COST DRUGS (OPCS) | V6:6-1 | F R | F R | F R | F R | F R | F R | |||||||||||||||
| HIGH DEPENDENCY CARE LEVEL DAYS | V5 | F | F | F | F | F | F | |||||||||||||||
| V6=R | ||||||||||||||||||||||
| HOSPITAL PROVIDER SPELL NUMBER | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R | ||||||||||||||
| HRG DOMINANT GROUPING VARIABLE-PROCEDURE | V5:6-1 | F | F | F | F R | F R | F R | F R | F R | F R | F R | F | F | F | F | |||||||
| INTENDED CLINICAL CARE INTENSITY | V5:6-1 | V | V | V | V | V | V | V | ||||||||||||||
| INTENDED MANAGEMENT | V5:6-1 | V R | V R | V R | V R | V R | V R | V R | ||||||||||||||
| INTENDED PROCEDURE (OPCS) | V5:6-1 | F | F | F | F | |||||||||||||||||
| INTENDED PROCEDURE (READ) | V5:6-1 | F | F | F | F | |||||||||||||||||
| INTENDED PROCEDURE STATUS | V5:6-1 | V R | V R | V R | V R | |||||||||||||||||
| INTENDED SITE CODE (OF TREATMENT) | V5:6-1 | F | F | F | F | |||||||||||||||||
| INTENSIVE CARE LEVEL DAYS | V5 | F | F | F | F | F | F | |||||||||||||||
| V6=R | ||||||||||||||||||||||
| INVESTIGATION SCHEME IN USE | V5:6-1 | V C | ||||||||||||||||||||
| LABOUR OR DELIVERY ONSET METHOD | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| LAST DNA OR PATIENT CANCELLED DATE | V5:6-1 | F R S13 | F R S13 | F R S13 | F R S13 | F R S13 | F R | |||||||||||||||
| LAST EPISODE IN SPELL INDICATOR | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| LEAD CARE ACTIVITY INDICATOR This data element is undefined, must not be submitted and should not flow in the CDSs | V6:6-1 | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† | †† |
| LEGAL STATUS CLASSIFICATION CODE (AT CENSUS DATE) | V5:6-1 | V R S13 | ||||||||||||||||||||
| LEGAL STATUS CLASSIFICATION CODE (AT START OF EPISODE) This data element has not been piloted and therefore should not flow in the CDSs | V6:6-1 | ††† | ††† | ††† | ††† | |||||||||||||||||
| LEGAL STATUS CLASSIFICATION CODE (ON ADMISSION) | V5:6-1 | V R | V R | V R | V C | V R | ||||||||||||||||
| LIVE OR STILL BIRTH | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| LIVER SUPPORT DAYS | V5:6-1 | F R | F R | F R | F R | F R | F R | |||||||||||||||
| LOCAL PATIENT IDENTIFIER* | V5:6-1 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | |||||
| LOCAL PATIENT IDENTIFIER (BABY)* | V5:6-1 | F C S3 | F C S3 | F C S3 | ||||||||||||||||||
| LOCAL PATIENT IDENTIFIER (MOTHER)* | V5:6-1 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | ||||||||||||||||
| LOCATION CLASS | V5:6-1 | V R | V R | V R | V R | V R | V R | V R | V R | V R | V R | V R | V | V | V | V | ||||||
| LOCATION TYPE The definition and value list for this data element is under review. Dependent on the review findings changes may be piloted and then approved. Until that time this data element should not flow in the CDSs. | V6:6-1 | ††† | ††† | ††† | ††† | † | ††† | ††† | ††† | ††† | ††† | ††† | ††† | ††† | ††† | ††† | ||||||
| MAIN SPECIALTY CODE | V5:6-1 | V R H4 | V R | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R | V R | V R | V R | V R | ||||||
| MEDICAL STAFF TYPE SEEING PATIENT | V5:6-1 | V R | V R | |||||||||||||||||||
| MENTAL CATEGORY (for patients detained before 1 October 2008) | V5:6-1 | V R | ||||||||||||||||||||
| MENTAL HEALTH ACT 2007 MENTAL CATEGORY (for patients detained after 30 September 2008) | V6-1 | V R | ||||||||||||||||||||
| NEONATAL LEVEL OF CARE | V5:6-1 | V H4 | V H4 | V H4 | V H4 | |||||||||||||||||
| NEUROLOGICAL SUPPORT DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| NHS NUMBER* | V5:6-1 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | F C S3 | |||||
| NHS NUMBER (BABY)* | V5:6-1 | F C S3 | F C S3 | F C S3 | ||||||||||||||||||
| NHS NUMBER (MOTHER)* | V5:6-1 | F C S3 | F C S3 | F C S3 | ||||||||||||||||||
| NHS NUMBER STATUS INDICATOR | V5:6-1 | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | V M | |||||
| NHS NUMBER STATUS INDICATOR (BABY) | V5:6-1 | V C | V C | VC | ||||||||||||||||||
| NHS NUMBER STATUS INDICATOR (MOTHER) | V5:6-1 | V C | V C | V C | ||||||||||||||||||
| NHS SERVICE AGREEMENT CHANGE DATE | V5:6-1 | F R S1 S13 | F S1 S13 | F S1 S13 | F R S1 S13 | F S13 | F S1 S13 | F S1 S13 | ||||||||||||||
| NHS SERVICE AGREEMENT LINE NUMBER | V5:6-1 | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F |
| NUMBER OF AUGMENTED CARE PERIODS WITHIN EPISODE | V5 | F | F | F | F | F | F | |||||||||||||||
| V6-1=R | ||||||||||||||||||||||
| NUMBER OF BABIES | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| NUMBER OF ORGAN SYSTEMS SUPPORTED | V5 | F | F | F | F | F | F | |||||||||||||||
| V6-1=R | ||||||||||||||||||||||
| OFFERED FOR ADMISSION DATE | V5:6-1 | F R S13 | F R S13 | F R S13 | F M S1 S13 | F R S13 | ||||||||||||||||
| OPERATION STATUS | V5:6-1 | V | V | V R | V R | V R | V R | V R | V R | |||||||||||||
| ORGANISATION CODE (LOCAL PATIENT IDENTIFIER) | V5:6-1 | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | |||||
| ORGANISATION CODE (LOCAL PATIENT IDENTIFIER (BABY)) | V5:6-1 | F C | F C | F C | ||||||||||||||||||
| ORGANISATION CODE (LOCAL PATIENT IDENTIFIER (MOTHER)) | V5:6-1 | F C | F C | F C | ||||||||||||||||||
| ORGANISATION CODE (PATIENT PATHWAY IDENTIFIER ISSUER) | V6:6-1 | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C |
| ORGANISATION CODE (PCT OF RESIDENCE) | V5:6-1 | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | ||||
| ORGANISATION CODE (PCT OF RESIDENCE (MOTHER)) | V6:6-1 | F R | F R | F R | ||||||||||||||||||
| ORGANISATION CODE (CODE OF COMMISSIONER) Numeric Validation is applied in the Schema | V5:6-1 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | |||
| ORGANISATION CODE (CODE OF PROVIDER) | V5:6-1 | F R S8 | F R S8 | F R S8 | F R H4 S8 | F R H4 S8 | F R H4 S8 | F R H4 S8 | F R H4 S8 | F R H4 S8 | F R H4 S8 | F R H4 S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | F R S8 | |||
| ORGAN SUPPORT MAXIMUM | V6:6-1 | V | V | V | V | V | V | |||||||||||||||
| ORIGINAL DECIDED TO ADMIT DATE | V5:6-1 | F R S13 | F R S13 | F R S13 | F R S13 | |||||||||||||||||
| OUTCOME OF ATTENDANCE | V5:6-1 | V R | V | |||||||||||||||||||
| PATIENT CLASSIFICATION | V5:6-1 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R | ||||||||||||||
| PATIENT NAME | V5:6-1 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | |||||
| PATIENT PATHWAY IDENTIFIER | V6:6-1 | F C | F R | F C | F C | F R | F C | F C | F R | F C | F C | F C | F C | F R | F C | F C | F R | F R | F R | F C | F C | F C |
| PATIENT USUAL ADDRESS* | V5:6-1 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | |||||
| PATIENT USUAL ADDRESS (MOTHER)* | V5:6-1 | F S3 | F S3 | F S3 | ||||||||||||||||||
| PERSON BIRTH DATE* | V6:6-1 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | F R S3 S12 | |||||
| PERSON BIRTH DATE (BABY)* | V6:6-1 | F R S3 S12 | F R S3 S12 | F R S3 S12 | ||||||||||||||||||
| PERSON BIRTH DATE (MOTHER)* | V6:6-1 | F R S3 S12 | F R S3 S12 | F R S3 S12 | ||||||||||||||||||
| PERSON GENDER CURRENT | V5:6-1 | V R | V R H4 | V R | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R | V R | V R | V R | V R | |||||
| PERSON GENDER CURRENT (BABY) | V5:6-1 | V R | V R | V R | ||||||||||||||||||
| PERSON MARITAL STATUS* | V5:6-1 | V C | V C | V C | V C | V C | V C | |||||||||||||||
| PERSON WEIGHT | V6:6-1 | F R | F R | F R | F R | |||||||||||||||||
| POSTCODE OF USUAL ADDRESS* | V5:6-1 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | F S3 | |||||
| POSTCODE OF USUAL ADDRESS (MOTHER)* | V5:6-1 | F S3 | F S3 | F S3 | ||||||||||||||||||
| PREGNANCY TOTAL PREVIOUS PREGNANCIES | V5:6-1 | V R | V R | V R | ||||||||||||||||||
| PRIMARY DIAGNOSIS (ICD) | V5:6-1 | F | F C | F C | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C | |||||||||||
| PRIMARY DIAGNOSIS (READ) | V5:6-1 | F | F C | F C | F C | F C | F C | F C | F C | F C | F C | |||||||||||
| PRIMARY PROCEDURE (OPCS) | V5:6-1 | F C | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C | F C | F C | F C | F C | |||||||
| PRIMARY PROCEDURE (READ) | V5:6-1 | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | |||||||
| PRIORITY TYPE | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| PROCEDURE (OPCS) Known as SECONDARY PROCEDURE (OPCS) in the XML Schema. | V5 | F C | F C | F C | F C | F C | F C | |||||||||||||||
| V6:6-1 | F | F H4 | F | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F | F | F | F | |||||||||
| PROCEDURE (READ) Known as SECONDARY PROCEDURE (READ) in the XML Schema. | V5 | F C | F C | F C | F C | F C | F C | |||||||||||||||
| V6:6-1 | F | F | F | F | F | F | F | F | F | F | F | F | F | |||||||||
| PROCEDURE DATE | V5:6-1 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | F C S13 | ||||||||
| PROCEDURE SCHEME IN USE | V5:6-1 | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | ||||||||
| PROVIDER REFERENCE NUMBER | V5:6-1 | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | F | |||
| PSYCHIATRIC PATIENT STATUS | V5:6-1 | V R | V R | V R | V R | V R | ||||||||||||||||
| REFERRAL REQUEST RECEIVED DATE | V5:6-1 | F R S13 | F R S13 | |||||||||||||||||||
| REFERRAL TO TREATMENT PERIOD END DATE | V6:6-1 | F S13 | F R S13 | F S13 | F S13 | F R S13 | F S13 | F S13 | F R S13 | F S13 | F S13 | F S13 | F S13 | F R S13 | F S13 | F S13 | F R S13 | F R S13 | F R S13 | F S13 | F S13 | F S13 |
| REFERRAL TO TREATMENT PERIOD START DATE | V6:6-1 | F S13 | F R S13 | F S13 | F S13 | F R S13 | F S13 | F S13 | F R S13 | F S13 | F S13 | F S13 | F S13 | F R S13 | F S13 | F S13 | F R S13 | F R S13 | F R S13 | F S13 | F S13 | F S13 |
| REFERRAL TO TREATMENT STATUS | V6:6-1 | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C | V C |
| REFERRER CODE | V5:6-1 | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | ||||||||
| REFERRING ORGANISATION CODE | V5:6-1 | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | F R | ||||||||
| RENAL SUPPORT DAYS | V5:6-1 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | F R H4 | |||||||||||||||
| RESUSCITATION METHOD | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| SECONDARY DIAGNOSIS (ICD) | V5:6-1 | F C | F C | F C | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F C H4 | F | |||||||||||
| SECONDARY DIAGNOSIS (READ) | V5:6-1 | F C | F C | F C | F C | F C | F C | F C | F C | F C | F | |||||||||||
| SERVICE TYPE REQUESTED | V5:6-1 | V R | V R | |||||||||||||||||||
| SEX OF PATIENTS | V5:6-1 | V | V | V | V | V | V | V | ||||||||||||||
| SITE CODE (OF TREATMENT) | V5:6-1 | F R | F | F R | F R | F R | F R | F R | F R | F R | ||||||||||||
| SOURCE OF ADMISSION (HOSPITAL PROVIDER SPELL) | V5:6-1 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R | ||||||||||||||
| SOURCE OF REFERRAL FOR A and E | V5:6-1 | V R | ||||||||||||||||||||
| SOURCE OF REFERRAL FOR OUT-PATIENTS | V5:6-1 | V R | V R | |||||||||||||||||||
| START DATE (EPISODE) | V5:6-1 | F M H4 S13 | F M H4 S13 | F M H4 S13 | F M H4 S1 S13 | F M H4 S1 S13 | F M H4 S1 S13 | F M S13 | ||||||||||||||
| START DATE (HOSPITAL PROVIDER SPELL) | V5:6-1 | F M H4 S13 | F M H4 S13 | F M H4 S13 | F M H4 S13 | F M H4 S13 | F M H4 S13 | F M S13 | ||||||||||||||
| START DATE | V5:6-1 | F S13 | F S13 | F S13 | F S13 | F S13 | F S13 | |||||||||||||||
| STATUS OF PATIENT INCLUDED IN THE PSYCHIATRIC CENSUS | V5:6-1 | V R | ||||||||||||||||||||
| STATUS OF PERSON CONDUCTING DELIVERY | V5:6-1 | V R | V R | V R | V R | V R | V R | |||||||||||||||
| SUSPENSION END DATE | V5:6-1 | F R S13 | ||||||||||||||||||||
| SUSPENSION START DATE | V5:6-1 | F S1 S13 | ||||||||||||||||||||
| TREATMENT FUNCTION CODE | V5:6-1 | V R H4 | V R | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R H4 | V R | V R | V R | V R | V R | ||||||||
| UNIQUE BOOKING REFERENCE NUMBER (CONVERTED) | V6:6-1 | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C | F C |
| WAITING LIST ENTRY LAST REVIEWED DATE | V5:6-1 | F S13 | F S13 | F S13 | F S13 | |||||||||||||||||
| WARD DAY PERIOD AVAILABILITY | V5:6-1 | V | V | V | V | V | V | V | ||||||||||||||
| WARD NIGHT PERIOD AVAILABILITY | V5:6-1 | V | V | V | V | V | V | V | ||||||||||||||
Change to Supporting Information: Changed Description
Enhanced Sexual Health Services (ESHS) are SERVICES providing a comprehensive sexually transmissible infections management outside of the traditional Genitourinary Medicine settings, and provide sexually transmissible infection management at Level 1 and Level 2 as recommended by the British Association for Sexual Health and Human Immunodeficiency Virus (BASHH).
Enhanced Sexual Health Services can be sub-categorised into the following groups:
- Enhanced General Practices
Sexual and Reproductive Health Services- Integrated services (joint Genitourinary Medicine and Sexual and Reproductive Health Services)
- Young people clinics such as Brook
- Other NHS commissioned services e.g. community hospitals and outreach programmes
Note: General Practitioner with a Special Interest (GPwSI) will only be included if they operate from a GP Practice that has been commissioned to provide an Enhanced Sexual Health Service.
Sexually transmissible infection management at Level 1 includes:
- Sexual history-taking and risk assessment: Including assessment of need for emergency CONTRACEPTION and Human Immunodeficiency Virus post-exposure prophylaxis following sexual exposure (PEPSE)
Signposting to appropriateSexual and Reproductive Health Services- Signposting to appropriate Sexual and Reproductive Health Services
- Chlamydia screening: Opportunistic screening for genital chlamydia in asymptomatic males and females under the age of 25
- Asymptomatic Sexually Transmissible Infections screening and treatment of asymptomatic infections (except treatment for syphilis) in men (excluding men who have sex with men) and women
- Partner notification of Sexually Transmissible Infections or onward referral for partner notification
- Human Immunodeficiency Virus testing: Including appropriate pre-test discussion and giving results
- Point of care Human Immunodeficiency Virus testing: Rapid result Human Immunodeficiency Virus testing using a validated test (with confirmation of positive results or referral for confirmation)
- Screening and vaccination for hepatitis B: Appropriate screening and vaccination for hepatitis B in at-risk groups
- Sexual health promotion: Provision of verbal and written sexual health promotion information
- Condom distribution: Provision of condoms for safer sex
- Psychosexual problems: Assessment and referral for psychosexual problems
Sexually transmissible infection management at Level 2 incorporates Level 1 plus:
Sexually Transmissible Infection testing and treatment of symptomatic but uncomplicated infections in men (except men who have sex with men) and women excluding:
- men with dysuria and/or genital discharge
- symptoms at extra-genital sites, eg rectal or pharyngeal
- pregnant women
- genital ulceration other than uncomplicated genital herpes
Change to Supporting Information: Changed Description
Contextual Overview
This return replaces KC60 which was retired on 01 April 2010.
The Genitourinary Medicine Clinic Activity Data Set is used to:
- To inform public health response and policy formulation for England
- To monitor the effectiveness of the policies introduced as part of the National Strategy for Sexual Health and Human Immunodeficiency Virus (HIV)
- For performance management at Primary Care Trust, Strategic Health Authority and national level to ensure delivery of the national Public Service Agreement target on sexual health
- For better planning and management of services at local level
- To adapt and refine interventions, as appropriate
Description: The Health Protection Agency require services to generate and provide a data extract in accordance with the Genitourinary Medicine Clinic Activity Data Set. These services include:
- NHS providers of specialised services, where the primary function of the specialist clinical multidisciplinary team is concerned with the provision of screening, diagnosis and management of sexually transmissible infections and related genital medical conditions.
- All Enhanced Sexual Health Services (ESHS) commissioned by the NHS who offer testing, diagnostic and/or treatment of Sexually Transmitted Infections.
Enhanced Sexual Health Services include:
- Enhanced General Practices
Sexual and Reproductive Health Services- Young people clinics such as Brook
- Other NHS commissioned services e.g. community hospitals and outreach programmes
It should be noted that General Practitioner with a Special Interest (GPwSI) will only be included if they operate from a practice that has been commissioned to provide an Enhanced Sexual Health Service.
Time period: The extract will cover one calendar quarter.
Frequency: Reports will be run quarterly, 6 weeks after the end of the quarter.
Format: Data returned should be formatted into a single comma separated variable (csv) file. The data elements should be transmitted in the order specified in the Genitourinary Medicine Clinic Activity Data Set.
Transmission: Electronic files will be transmitted to the Health Protection Agency through a secure web portal in the Health Protection Agency website. This web portal enables ORGANISATIONS to submit data files in a secure manner to the HIV and STI Department of the Health Protection Agency across the Internet. The web portal can be found at HIV & STI web portal.
Connection to the web portal requires a login account name and password, which will be available from the project administrator at the Health Protection Agency. Please contact gumcad@hpa.org.uk for access or more information.
Change to Supporting Information: Changed Description
The Mental Health Minimum Data Set was introduced by Data Set Change Notice 20/19/P13 in April 2000 in response to the lack of national clinical data collection in the mental health arena, in line with the information requirements of the emerging National Service Framework for Mental Health.
Since April 2003 (Data Set Change Notice 49/2002) it has been a mandatory requirement that all Providers of specialist adult, including elderly, mental health services submit central Mental Health Minimum Data Set returns on a quarterly basis, with an additional annual submission.
The Mental Health Minimum Data Set facilitates the collection of person-focussed clinical data and the sharing of such data to underpin the delivery of mental health care. It is structured around the clinical process and includes an outcome assessment (Health of the Nation Outcome Scale (Working Age Adults), or HoNOS (Working Age Adults)). It records the key role played by partner agencies, particularly social services.
The Mental Health Minimum Data Set describes Adult Mental Health Care Spells. These comprise all interventions made for a PATIENT by a specialist Adult Mental Health Care Team from initial REFERRAL REQUEST to final discharge. For some individuals the Adult Mental Health Care Spell will comprise a short Consultant Out-Patient Episode; for others it may extend over many years and include hospital, community, out-patient and day care episodes.
Information is collected relating to various stages in the journey of the PATIENT, including activity such as Hospital Provider Spells, Consultant Out-Patient Episodes, community care, and NHS day care episodes; mental health reviews and assessments including Care Programme Approach (CPA) and Health of the Nation Outcome Scale (Working Age Adults) contacts with mental health professionals such as care co-ordinators, psychiatric NURSES and CONSULTANTS; and also any diagnosis and treatment.
The prime purpose of the Mental Health Minimum Data Set is to provide local clinicians and managers with better quality information for clinical audit, and service planning and management.
Central collection provides improved national information, facilitating feedback to Trusts, and the setting of benchmarks. It will also allow the delivery of the National Service Framework for Mental Health priorities to be monitored.
The Mental Health Minimum Data Set data is collected from NHS funded providers of specialist mental health services and submitted via the Bureau Services Portal provided by the Systems and Services Delivery (SSD) team at NHS Connecting For Health. The Bureau Service processes submissions and produces local extracts for provider and commissioner ORGANISATIONS, and a national pseudonymised extract for The NHS Information Centre for health and social care, for storage, analysis and reporting.
Please note that the collection of the Mental Health Minimum Data Set does not replace any other collection of mental health data such as the Admitted Patient Care Commissioning Data Set Type Detained and/or Long Term Psychiatric Census, which should continue to be collected.
For further information on the Mental Health Minimum Data Set, please view the following The NHS Information Centre for health and social care website: http://www.For further information on the Mental Health Minimum Data Set, please view The NHS Information Centre for health and social care website: http://www.ic.nhs.uk/services/mental-health/mhmds
Mental Health Minimum Data Set Version History
Version | Date Issued | Summary of Changes | DSCN / ISN | Implementation Date |
| 1.0 | November 1999 | Introduction of Mental Health Minimum Data Set | DSCN 20/99/P13 | April 2000 |
| 1.1 | June 2002 | Data Standards - Changes to Mental Health Minimum Data Set (MHMDS) | DSCN 27/2002 | April 2003 |
| 1.2 | September 2002 | Data Standards - Changes to Mental Health Minimum Data Set (MHMDS) | DSCN 29/2002 | April 2003 |
| 1.3 | October 2002 | Data Standards - Changes to Mental Health Minimum Data Set (MHMDS) | DSCN 48/2002 | April 2003 |
| 2.0 | October 2002 | Mental Health Minimum Data Set - Mandatory Central returns. This version of the data set incorporates changes defined in Data Set Change Notice 27/2002, 29/2002 and 48/2002. | DSCN 49/2002 | April 2003 |
| 2.1 | November 2007 | Introduction of Mental Health Minimum Data Set Version 2.1 | DSCN 37/2007 | November 2007 |
| 3.0 | February 2008 | Introduction of Mental Health Minimum Data Set Version 3.0 - incorporating changes required for Mental Health Act 2007 and Public Service Agreement Delivery Agreement 16 (Social Exclusion) | DSCN 06/2008 | April 2008 |
| 3.5 | November 2010 | Advance notification of changes to the Mental Health Minimum Data Set to meet Payment by Results requirements. | Amd 41/2010 | 01 April 2011 |
| 4.0 | April 2011 | Introduction of Mental Health Minimum Data Set (Version 4-0) - incorporating changes required for Payment by Results and reduction of burden | Amd 87/2010 | 01 April 2011 |
Change to Supporting Information: Changed Description
A Sexual and Reproductive Health Clinic is an Out-Patient Clinic.
A Sexual and Reproductive Health Clinic is a clinic specifically to provide Sexual and Reproductive Health Services.A Sexual and Reproductive Health Clinic is a clinic specifically to provide Sexual and Reproductive Health Services. This includes non-NHS ORGANISATION clinics from which these services are commissioned by the NHS.
Clinics run by CONSULTANTS are included under Consultant Clinic.
It should be noted that work in GENERAL MEDICAL PRACTITIONER surgeries or GENERAL MEDICAL PRACTITIONER work on hospital premises is excluded.
Change to Attribute: Changed Description
The type of LOCATION for an ACTIVITY:
ACTIVITY LOCATION TYPE CODE replaces LOCATION TYPE CODE and should be used for all new and developing data sets and for XML messages.
National Codes:
| CODE | VALUE | NOTES |
| PATIENT Main Residence or Related Location | ||
| A01 | PATIENT's Home | |
| A02 | Carer's Home | |
| A03 | PATIENT's Workplace | |
| A04 | Other PATIENT Related Location | e.g. temporary address |
| Health Centre Premises | ||
| B01 | Primary Care Health Centre | Primary Care Health Centre with or without GP Practice(s) based in it, providing community-based healthcare services such as podiatry, community dentistry, ophthalmology, minor injuries nursing etc, Sexual and Reproductive Health Service, health promotion etc, and sometimes hosting outreach services from NHS Trusts |
| B02 | Polyclinic | Provide similar services to Primary Care Health Centre but also additional services such as diagnostics, minor procedures, Out-Patient Appointments, urgent care etc. and also co-located services with Local Authority Social Care. May also provide extended/out of hours services. |
| GENERAL PRACTITIONER and OPHTHALMIC MEDICAL PRACTITIONER | ||
| C01 | General Medical Practitioner Practice | Stand-alone GP Practice premises, not part of a Primary Care Health Centre |
| C02 | General Dental Practice | Stand-alone GP Practice premises, not part of a Primary Care Health Centre |
| C03 | OPHTHALMIC MEDICAL PRACTITIONER Premises | |
| Walk In Centres, Out of Hours Premises and Emergency Community Dental Services | ||
| D01 | Walk In Centre | May be NHS GENERAL PRACTITIONER Led, NURSE-led, or provided by private company. May be sited in different areas – Primary Care Trust premises, on hospital sites, in retail premises etc |
| D02 | Out of Hours Centre | May be NHS GENERAL PRACTITIONER-Led, NURSE-led, or provided by private company. May be sited in different areas – Primary Care Trust premises, on hospital sites, in retail premises etc |
| D03 | Emergency Community Dental Service | Run by Community Dental Services not GENERAL DENTAL PRACTITIONERS |
| Locations on Hospital Premises | ||
| E01 | Out-Patient Clinic | |
| E02 | WARD | |
| E03 | Day Hospital | |
| E04 | Accident and Emergency or Minor Injuries Department | |
| E99 | Other Departments | e.g. Pathology Laboratories, physiotherapy, diagnostic imaging, Occupational Therapy, Pharmacy Premises etc |
| Hospice Premises | ||
| F01 | Hospice | |
| Nursing and Residential Homes | ||
| G01 | Residential Care Home | |
| G02 | Nursing Home | See appropriate section of Care Home |
| G03 | Children's Home | |
| Day Centre Premises | ||
| H01 | Day Centre | Facilities operated by the NHS, Social Services or private or voluntary bodies, providing day care and respite care for elderly or disabled people |
| Resource Centre Premises | ||
| J01 | Resource Centre | Premises where information and support for PATIENTS and their families/carers is provided. |
| Dedicated Facilities for Children and Families | ||
| K01 | Sure Start Children’s Centre | Children’s centres are service hubs where children under five years old and their families can receive seamless integrated services and information. Services vary according to centre but may include:
|
| K02 | Child Development Centre | |
| Educational, Childcare and Training Establishments | ||
| L01 | School | Including Extended Services, where provided on School premises (where provided off School premises, use other appropriate location) |
| L02 | Further Education College | |
| L03 | University | |
| L04 | Nursery Premises | Pre-school Nurseries attached to Schools would be classed as Schools in their own right |
| L05 | Other Childcare Premises | e.g. Childminder |
| L06 | Training Establishments | |
| L99 | Other Educational Premises | Such as Teenage Pregnancy Units, School Preparation Units (for toddlers), Pupil Referral Units (excluded older children and young people), units providing specialist education e.g. deaf children, autistic children etc |
| Justice and Home Office Premises | ||
| M01 | Prison | |
| M02 | Probation Service Premises | |
| M03 | Police Station | |
| M04 | Young Offenders Institution | |
| M05 | Immigration Centre | |
| Public Locations | ||
| N01 | Street or other public open space | Public areas such as streets, parks, outdoor sports facilities etc |
| N02 | Other publicly accessible area or building | Publicly accessible premises such as Youth Centres, supermarkets, shops and other retail locations such as shopping centres, community facilities such as libraries, church halls, community centres etc |
| N03 | Voluntary or charitable agency premises | |
| N04 | Dispensing Optician Premises | |
| N05 | Dispensing Pharmacy Premises | Where it is not on a Hospital Site |
| Other Locations | ||
| X01 | Other locations not elsewhere classified | |
Change to Attribute: Changed Description
A code which identifies an ORGANISATION uniquely.An ORGANISATION CODE is a code which identifies an ORGANISATION uniquely.
For NHS ORGANISATIONS it is a code that is managed by either the:
to identify most ORGANISATIONS that exchange information within the NHS or return information to the Centre. Examples of ORGANISATIONS that can be identified this way are Primary Care Trusts and Strategic Health Authorities.
Notes:
- Organisation Data Service codes can be downloaded:
- from the Organisation Data Service website for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website
ORGANISATION CODING FRAMES
- All NHS ORGANISATIONS are coded using coding frames, as shown in the tables below:
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Format | a/n | a/n | a/n | a/n | a/n | a/n | a/n | a/n |
A Frame | Organisation | Organisation Identifier | ||||||
B Frame | Organisation Type Identifier | Organisation Identifier | ||||||
C Frame | Organisation Type Identifier | Organisation Identifier | ||||||
D Frame | Organisation Type Identifier | Organisation Identifier | ||||||
E Frame | Organisation Identifier | |||||||
F Frame | Organisation Type Identifier | Organisation Identifier | ||||||
G Frame | Organisation Type Identifier | Practice Identifier | ||||||
H Frame | Organisation Type Identifier | Organisation Identifier | ||||||
I Frame | Organisation Type Identifier | Organisation Identifier | ||||||
J Frame | Organisation Type Identifier | Organisation Identifier | ||||||
K Frame | Organisation Identifier | |||||||
L Frame | Organisation Type Identifier | Organisation Identifier | Organisation Type Identifier | |||||
NHS Organisations:
A Frame:
Example
Independent Provider e.g. 8HA03
- 8 = Organisation Type Identifier
- Remainder of code identifies organisation
Also:
| Cancer Registry | e.g. Y0401 |
| Primary Care Group/Local Health Group (now all closed) | e.g. 4AA24 |
B Frame:
Example
Local Service Provider e.g. LSP01
- LSP = Organisation Type Identifier
- 01 = Organisation Identifier
Also:
| Application Service Provider | e.g. YGM01 |
| Education (Deanery) | e.g. YDF01 |
| NHS Support Agencies | e.g. YDD01 |
| Workforce Development Confederation (All closed June 2006) | e.g. LWF03 |
C Frame:
Example
School e.g. EE134290
- EE = Organisation Type Identifier
- Remainder of code identifies organisation
D Frame:
Example
Strategic Health Authority e.g. Q30
- Q = Organisation Type Identifier
- 30 = Organisation Identifier
Also:
| Care Trust | e.g. TAK |
| Local Health Board (Wales) | e.g. 7A1 |
| NHS Trust | e.g. RH8 |
| Primary Care Trust | e.g. 5CT |
| Welsh Local Health Board (All closed 30 September 2009) | e.g. 6C4 |
E Frame:
Example
Government Office Region (GOR) e.g. K
- K = Organisation Identifier
F Frame:
Example
Pharmacy HQ e.g. P001
- P = Organisation Type Identifier
- 001 = Organisation Identifier
Also:
| Care Home Headquarters | e.g.CA0A |
| Local Authority Please Note: The Local Authority codes are not available for general use but must only be used to facilitate Spine Smartcard and Endpoint Registration. | e.g.V001 |
| Optical Headquarters | e.g.T1A1 |
G Frame:
Example
GP Practice e.g. Y00001
- Y = Organisation Type Identifier
- 00001 = Practice Identifier
Also:
| General Dental Practice | e.g.V20052 |
H Frame:
Example
Cancer Network e.g. N01
- N0 (where the 2nd character is numeric and not alpha) = Organisation Type Identifier
- 1 = Organisation Identifier
Also:
| Booking Management System (BMS) Call Centre Establishment | e.g. YF1 |
| Government Department | e.g. XDA |
| Independent Sector Healthcare Provider (where the 2nd character is alpha) | e.g. NT1 |
| IT Cluster (ITC) (All closed in England on 31 March 2007) | e.g. Y41 |
| National Application Service Provider (NASP) (NPfIT) | e.g. YEA |
| Other Statutory Authority | e.g. X16 |
| Pan SHA | e.g. Y51 |
I Frame:
Example
Special Health Authority (SpHA) e.g. T1150
- T1 = Organisation Type Identifier
- 150 = Organisation Identifier
J Frame:
Example
Transplant Consortium e.g. Y01T1
- Y01T = Organisation Type Identifier
- 1 = Organisation Identifier
K Frame:
Example
NHS Wales Informatics Service e.g. W00
- W00 = Organisation Identifier
L Frame:
Example
Local Commissioning Group (Northern Ireland) e.g. ZC010
- Characters 1-3 (ZC0) AND character 5 (0) = Organisation Type Identifier
- Character 4 identifies organisation
Note: this is a 5 character method of displaying Local Commissioning Group (Northern Ireland) identifiers.
Characters 3 and 5 are ‘fillers’. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory) zeros can be omitted, e.g. ZC1.
The 3 character method of displaying the Local Commissioning Group (Northern Ireland) identifiers fit under the H Frame.
Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009.
The structure and format of ORGANISATION CODES maintained by the Organisation Data Service, NHS Prescription Services, NHS Dental Services and other agencies are detailed in the tables below.
ORGANISATION CODES TABLES
Table 1: CODING FORMATS FOR ORGANISATIONS IN ENGLAND AND WALES
ORGANISATION CODES for England and Wales are published by the Organisation Data Service and can be found:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Frame Type | Character Position | Code allocated by: | Notes/Comments | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||
Application Service Provider | B | Y | G | M | A-9 | A-9 | e.g. YGM01 | ||||
Booking Management System (BMS) Call Centre Establishment | H | Y | F | A-9 | e.g. YF1 | ||||||
Cancer Network | H | N | 0-9 | A-9 | e.g. N01 | ||||||
Cancer Registry | A | Y | A-9 | A-9 | A-9 | A-9 | e.g. Y0401 | ||||
Care Home Headquarters | F | A, C or D | A-9 | A-9 | A-9 | e.g. CA0A | |||||
Care Trust (CT) | D | T | A-Y | A-Y | e.g. TAK | ||||||
Directorate of Health and Social Care (DHSC) | N/A All Closed | Y | 2 | 0-9 | DHSCs in England all closed in June 2003 e.g. Y21 | ||||||
Education (Deanery) | B | Y | D | F | A-9 | A-9 | e.g. YDF01 | ||||
Executive Agency | N/A See Note 1 | X | 0-9 | 0-9 | e.g. X09 | ||||||
Executive Agency Programme | N/A See Note 1 | X | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | First three characters denote Executive Agency e.g. X09001 | |||
General Dental Practice - England and Wales | G | V | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | e.g. V20052 | |||
Government Department | H | X | A-Y | A-Y | e.g. XDA | ||||||
E | A-Y | e.g. K Government Office Regions (GORs) closed 31 March 2011 - from 1 April 2011 referred to as Regions | |||||||||
GP Practice - England and Wales | G | A-H, | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | Char 1 = W for Welsh GP Practice. From 2003, ALL newly allocated Practice Codes begin with a Y" e.g. Y00001 | |||
Independent Provider | A | 8 | A-Y | A-9 | 0-9 | 0-9 | ODS - England | Used for Independent Therapists, Independent Hospices and Charities Char 2: W - Wales. All other values represent England. e.g. 8HA03 | |||
Independent Sector Healthcare Provider | H | N | A-Y | A-9 | e.g. NT1 | ||||||
IT Cluster (ITC) | H | Y | 4 | 0-9 | e.g. Y41 All IT Clusters in England closed on 31 March 2007 | ||||||
F | V | A-9 | A-9 | A-9 | e.g. V001 | ||||||
L | Z | C | 0 | 0-9 | 0 | Department for Health, Social Services and Public Safety (DHSSPS), Northern Ireland | e.g.ZC010 Note that characters 3 and 5 are ‘fillers’ to create a 5 character code. If a 3 character code is required (as used by the Office for National Statistics in the NHS Postcode Directory), zeros can be omitted and fits under the H frame: e.g. ZC1. | ||||
B | 7 | A-9 | A-9 | e.g. 7A1 | |||||||
Local Service Provider (LSP) | B | L | S | P | 0-9 | 0-9 | e.g. LSP01 | ||||
National Application Service Provider (NASP) (NPfIT) | H | Y | E | A-9 | e.g. YEA | ||||||
NHS Support Agencies (Shared Services and Health Informatics Services) | B | Y | D | D | A-9 | A-9 | e.g. YDD01 | ||||
D | R | A-9 | A-9 | e.g. RH8 | |||||||
K | W | 0 | 0 | Only one organisation of this type exists for Wales e.g. W00 | |||||||
F | T | 0-9 | A-9 | A-9 | e.g. T1A1 | ||||||
Other Statutory Authority (OSA) | H | X | 0-9 | 0-9 | e.g. X16 | ||||||
Pan SHA | H See Note 2 | Y | 5 | 0-9 | e.g. Y51 | ||||||
Pharmacy HQ | F | P | A-9 | A-9 | A-9 | e.g. P001 | |||||
Primary Care Group/ Local Health Group | A | 4 | A-Y | A-Y | 0-9 | 0-9 | Primary Care Groups in England and Local Health Groups in Wales PCGs all closed by March 2002 e.g. 4AA24 | ||||
D | 5 | A-9 | A-9 | e.g. 5CT | |||||||
C | E | E | A-9 | A-9 | A-9 | A-9 | A-9 | A-9 | e.g. EE134290 | ||
I | T | 0-9 | 1-9 | 0-9 | 0 | e.g. T1150 | |||||
D | Q | A-9 | A-9 | Strategic Health Authorities in England e.g. Q30 | |||||||
Transplant Consortium | J | Y, S, W or Z | 0-9 | 0-9 | T | 0-9 | English Transplant Consortiums are all Closed. England = Y, Scotland = S, Wales = W and N.Ireland = Z e.g. Y01T1 | ||||
Welsh Local Health Board (WLHB) | D | 6 | A-Y | 0-9 | e.g. 6C4 All Welsh Local Health Boards closed on 30 September 2009. Local Health Boards introduced from 1 October 2009. | ||||||
Workforce Development Confederation | B | L | W | F | A-9 | A-9 | e.g. LWF03 All closed June 2006 | ||||
Note 1: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.
Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.
Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).
Note 2: The Pan SHAs are made up of confederations of SHAs and as such, are Health Areas, not organisations. However, it has been recognised that these health areas do require codes in order that NHS systems continue to function.
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).Table 2: CODING FORMATS FOR ORGANISATIONS IN SCOTLAND
Scottish ORGANISATION CODES are supplied by the Information Standards Directorate from NHS Scotland and published by the Organisation Data Service:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads/scotdown/ for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Character Position | Code allocated by: | Notes/Comments | |||||
|---|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6 | |||
| GP Practice - Scotland | S | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | NHS | |
Scottish GP Fundholder | S | A-Z | B | 0-9 | 0-9 | ISD, Scotland | 2nd character identifies the Health Board the GPFH reports to. | |
Scottish Health Agency | S | D | 0-9 | 0-9 | 0-9 | ISD, Scotland | 2nd character (D) identifies Scottish Office agencies | |
Scottish Health Board | S | A-Z | 9 | 9 | 9 | ISD, Scotland | ||
Scottish Provider | S | A-Z | A,C,D | 0-9 | 0-9 | ISD, Scotland | 2nd character identifies the Health Board the organisation reports to. | |
Table 3: CODING FORMATS for ORGANISATIONS in OTHER HOME COUNTRIES
ORGANISATION CODES for Isle of Man Government Departments, Directorates and Sites are published by the Organisation Data Service and can be found:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads/iomdown for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Character Position | Code allocated by: | Notes/Comments | |||||
|---|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | 6 | |||
GP Practice - Alderney | A | L | D | 0-9 | 0-9 | 0-9 | ||
GP Practice - Guernsey | G | U | E | 0-9 | 0-9 | 0-9 | ||
GP Practice - Isle of Man (IOM) | Y | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | ||
GP Practice - Jersey | J | E | R | 0-9 | 0-9 | 0-9 | ||
Isle of Man (IOM) Government Department | Y | J | A-9 | e.g. YJM | ||||
Y | K | A-9 | e.g. YK1 | |||||
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).
Change to Attribute: Changed Description
A code which identifies an ORGANISATION DEPARTMENT uniquely.An ORGANISATION DEPARTMENT CODE is a code which identifies an ORGANISATION DEPARTMENT uniquely.
For NHS ORGANISATIONS it is a code that is managed by either the:
Notes:
- Organisation Data Service codes can be downloaded:
- from the Organisation Data Service website for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website
ORGANISATION DEPARTMENT CODING FRAMES
- All NHS ORGANISATION DEPARTMENTS are coded using coding frames, as shown in the tables below:
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | |
Format | a/n | a/n | a/n | a/n | a/n | a/n | a/n | a/n |
A Frame | Department Type Identifier | Department Identifier | ||||||
A Frame:
Example
Pathology Laboratory e.g. 69010
- 6 = Department Type Identifier
- 9010 = Department Identifier
The structure and format of ORGANISATION DEPARTMENT CODES maintained by the Organisation Data Service, NHS Prescription Services and other agencies are detailed in the table below.
ORGANISATION CODES TABLES
Table 1: CODING FORMATS FOR ORGANISATION DEPARTMENTS IN ENGLAND AND WALES
ORGANISATION DEPARTMENT CODES for England and Wales are published by the Organisation Data Service and can be found:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Frame Type | Character Position | Code allocated by: | Notes/Comments | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||||
Executive Agency Programme Department | N/A | X | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | A-Y | A-Y | First six characters denote Executive Agency Programme e.g. X09001AA | |
A | 6 | 9 | A-9 | A-9 | A-9 | e.g. 69010 | |||||
Note: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.
Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.
Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).Change to Attribute: Changed Description
This provides a unique identifier of each site for an ORGANISATION.An ORGANISATION SITE CODE is a code which identifies an ORGANISATION SITE uniquely.
Note: Only ORGANISATION SITE CODES which have been notified to and issued by the Organisation Data Service may be used.
Notes:
- Organisation Data Service codes can be downloaded:
- from the Organisation Data Service website for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website
Organisation Data Servicecontact details, can be found atContact Details.- Organisation Data Service contact details can be found at Contact Details.
ORGANISATION SITE CODING FRAMES
- All NHS ORGANISATION SITES are coded using coding frames, as shown in the tables below:
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | |
|---|---|---|---|---|---|---|---|---|---|
Format | a/n | a/n | a/n | a/n | a/n | a/n | a/n | a/n | a/n |
A Frame | Organisation Type Identifier | Organisation Identifier | Site or Sub-Division Identifier | ||||||
B Frame | Organisation Type Identifier | Organisation Identifier | Site or Sub-Division Identifier | ||||||
C Frame | Organisation Type Identifier | Organisation Identifier | Site or Sub-Division Identifier | ||||||
D Frame | Organisation Type | Practice Identifier | Branch Surgery Identifier | ||||||
E Frame | Organisation Type Identifier | Organisation Identifier | Site or Sub-Division Identifier | ||||||
F Frame | Organisation Type | Organisation Identifier | |||||||
G Frame | Organisation Type | Organisation Identifier | Site or Sub-Division Identifier | ||||||
H Frame | Organisation Type Identifier | Organisation Identifier | |||||||
I Frame | Organisation Type Identifier | Organisation Identifier | |||||||
J Frame | Organisation Type Identifier | Organisation Identifier | |||||||
NHS Organisation Sites:
A Frame:
Example
Local Service Provider Site e.g. LSP0101
- LSP = Org Type Identifier
- 01 = Organisation Identifier
- 01 = Site or sub-division
B Frame:
Example
Strategic Health Authority Site e.g. Q3001
- Q = Organisation Type Identifier
- 30 = Organisation Identifier
- 01 = Site or sub-division
Also:
| Primary Care Trust Site | e.g. 5CT49 |
| Care Trust Site | e.g. TAK01 |
| Other Statutory Authority Site | e.g. X1601 |
| NHS Trust Site | e.g. RH802 |
| Government Department Site | e.g. XDA01 |
| Local Health Board (Wales) Site | e.g. 7A101 |
| Welsh Local Health Board Site (all closed 30 September 2009) | e.g. 6C401 |
| Treatment Centre | e.g. 5CG12 |
C Frame:
Example
Independent Sector Healthcare Provider Site e.g. NT101
- NT = Organisation Site Type Identifier
- 1 = Organisation Identifier
- 01 = equals site or sub-division
Also:
| Primary Healthcare Directorate (Isle of Man) Site | e.g. YK101 |
D Frame
Example
GP Practice Branch Surgery: e.g. H81010002
- H (and length of code) = Organisation Identifier
- 81010 = Organisation Identifier (parent GP Practice)
- 002 = Branch Surgery Identifier
E Frame
Example
Special Health Authority (SpHA) Site: e.g. T115A
- T1 = Organisation Type Identifier
- 15 = Organisation Identifier
- A = Site or Sub-Division Identifier
F Frame
Example
Dispensary: e.g. FA002
- F = Organisation Type Identifier
- A002 = Organisation Identifier
G Frame
Example
Local Authority Site: e.g. V001AA
- V = Organisation Type Identifier
- 001 = Organisation Identifier
- AA = Site or Sub-Division Identifier
Please Note: The Local Authority codes are not available for general use but must only be used to facilitate Spine Smartcard and Endpoint Registration.
H Frame
Example
Prison: e.g. YDE01
- YDE = Organisation Type Identifier
- 01 = Site or Sub-Division Identifier
I Frame
Example
Optical Site: e.g. TP01A,
- TP = Organisation Type Identifier
- 01A = Site or Sub-Division Identifier
J Frame
Example
Care Home Site: e.g. VN01A
- VN = Organisation Type Identifier
- 01A = Site or Sub-Division Identifier
The structure and format of ORGANISATION SITE CODES maintained by the Organisation Data Service, NHS Prescription Services and other agencies are detailed in the tables below.
NHS ORGANISATION SITE CODES TABLES
Coding Formats
Table 1: CODING FORMATS FOR ORGANISATION SITES IN ENGLAND AND WALES
ORGANISATION SITE CODES for England and Wales are published by the Organisation Data Service and can be found:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Frame Type | Character Position | Code allocated by: | Notes/Comments | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | ||||
Care Home Site | J | V | L, M or N | A-9 | A-9 | A-9 | e.g. VN01A, VM01A, VL01A | |||||
|
|
|
|
|
|
|
| |||||
Care Trust Site | B | T | A-Y | A-Y | A-9 | A-9 | First three characters denote owning Care Trust e.g. TAK01 | |||||
Dispensary | F | F | A-Y | A-9 | 0-9 | 0-9 | e.g. FA002 | |||||
Executive Agency Site | N/A | X | 0-9 | 0-9 | 0-9 | 0-9 | First three characters denote Executive Agency e.g. X0901 | |||||
Government Department Site | B | X | A-Y | A-Y | 0-9 | 0-9 | First three characters denote Government Department e.g. XDA01 | |||||
GP Practice Branch Surgery - England and Wales | D | A-H, | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | 0-9 | First 6 characters denote parent practice. Char 1 = W for Welsh GP Practice. All other values represent English GP Practices e.g. H81010002 | |
Independent Sector Healthcare Provider Site | C | N | A-Y | A-9 | A-9 | A-9 | First three characters denote owning Private Healthcare Provider e.g. NT101 | |||||
Local Authority (LA) Site | G | V | A-9 | A-9 | A-9 | A-Y | A-Y | First four characters denote LA e.g. V001AA | ||||
| Local Health Board (Wales) Site | B | 7 | A-9 | A-9 | A-9 | A-9 | First three characters denote owning NHS Trust e.g. 7A101 | |||||
|
|
|
|
|
|
|
|
|
| |||
|
|
|
|
|
|
|
| |||||
Local Service Provider (LSP) Site | A | L | S | P | 0-9 | 0-9 | 0-9 | 0-9 | First five characters denote owning Local Service Provider e.g. LSP0101 | |||
NHS Trust Site | B | R | A-9 | A-9 | A-9 | A-9 | First three characters denote owning NHS Trust e.g. RH802 | |||||
I | T | P or Q | 0-9 | A-9 | A-9 | e.g. TP01A, TQ01A | ||||||
Other Statutory Authority (OSA) Site | B | X | 0-9 | 0-9 | 0-9 | 0-9 | First three characters denote owning OSA e.g. X1601 | |||||
|
|
|
|
|
|
|
| |||||
Primary Care Trust (PCT) Site | B | 5 | A-9 | A-9 | A-9 | A-9 | First three characters denote owning Primary Care Trust e.g. 5CT49 | |||||
Prison | H | Y | D | E | A-9 | A-9 | e.g. YDE01 | |||||
Special Health Authority (SpHA) Site | E | T | 0-9 | 1-9 | 0-9 | A-9 | First three characters denote owning SpHA e.g. T115A | |||||
Strategic Health Authority (SHA) Site | B | Q | A-9 | A-9 | A-9 | A-9 | First three characters denote owning SHA Trust e.g. Q3001 | |||||
Treatment Centre | B | 5, | A-9 | A-9 | A-9 | A-9 | First three characters denote owning NHS Trust, PCT or Private Healthcare Provider e.g. 5CG12, NT501, RBFTC | |||||
B | 6 | A-Y | 0-9 | A-9 | A-9 | First three characters denote owning Local Health Board (Wales) e.g. 6C4A1 All Welsh Local Health Board Sites closed on 30 September 2009. Local Health Board Sites introduced from 1 October 2009. | ||||||
Note: Codes for Executive Agency, Executive Agency Programme, Executive Agency Site and Executive Agency Programme Department do not easily fit into the coding frames as shown above and are therefore not included. This is due to their unusual structure in that there are more hierarchical 'tiers' than with other organisations.
Executive Agency and Executive Agency Programme are both considered Organisation level entities, although each Programme does have a relationship to an Executive Agency. Executive Agency codes are three characters long. Executive Agency Programme codes are six, and their first three characters are the same as the Executive Agency they are associated to.
Department codes of eight characters long can then be allocated underneath a Programme code (sharing the first six characters). Executive Agency Site codes of five characters long can be allocated under an Executive Agency code (and share the first three characters).
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).Table 2: CODING FORMATS FOR ORGANISATION SITES IN OTHER HOME COUNTRIES
ORGANISATION SITE CODES for Isle of Man Government Departments, Directorates and Sites are published by the Organisation Data Service and can be found:
- on their website at: http://nww.connectingforhealth.nhs.uk/ods/downloads/iomdown for NHS staff only and
- via files issued on the Technology Reference Data Update Distribution Service (TRUD) website.
Organisation Type | Character Position | Code allocated by: | Notes/Comments | ||||
|---|---|---|---|---|---|---|---|
| 1 | 2 | 3 | 4 | 5 | |||
Y | K | A-9 | A-9 | A-9 | First three characters denote parent IOM Directorate e.g. YK101 | ||
Note: A-9 indicates that characters A-Z and 0-9 are valid: except B, I, O, S, U and Z (to avoid ambiguity).
Change to Attribute: Changed Description
The type of SERVICE providing chlamydia testing.
National Codes:
| 01 | Genitourinary Medicine Services | Includes testing done in Genitourinary Medicine clinics reported to Genitourinary Medicine Clinic Activity Data Set (GUMCAD). |
| 02 | Community Sexual Health Services | Includes testing carried out in Sexual and Reproductive Health Services/Contraception and Sexual Health (CASH) services/Community Contraceptive Services excludes Contraceptive Services within GP Practices. Includes young PERSON's sexual health services e.g. Brook clinics and SexSense. It also includes pre-instrumentation screening e.g. Intrauterine Devices where undertaken at CASH services and postal kits handed out at community sexual health services. |
| 03 | GP Practice | Includes post kits handed out at the GP Practice. |
| 04 | Pharmacy | Includes testing carried out in community pharmacies, including post kits handed out at the pharmacy. |
| 05 | Termination of Pregnancy (TOP) Services | Includes testing undertaken in TOP services at all stages including medical and surgical. Includes all NHS and private providers including British Pregnancy Advice Service (BPAS), Marie Stopes and Pregnancy Crisis Centre. It also includes post kits handed out in TOP Services. |
| XX | Other | Any other testing service type which does not fit into categories 01 - 05 e.g. chlamydia screening offices, antenatal and obstetric services, military,education, occupational health, prison, youth services, outreach, accident and emergency, minor injuries, NHS walk-in centres and Hospitals. |
Change to Data Element: Changed Description
| Format/Length: | see DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
Change to Data Element: Changed Description
| Format/Length: | an2 |
| HES Item: | |
| National Codes: | See ABSENCE WITHOUT LEAVE END REASON |
| Default Codes: | 99 Not known |
Notes:
ABSENCE WITHOUT LEAVE END REASON is the same as attribute ABSENCE WITHOUT LEAVE END REASON.
Change to Data Element: Changed Description
| Format/Length: | n2 |
| HES Item: | |
| National Codes: | See ABSENCE WITHOUT LEAVE END REASON |
| Default Codes: | 99 Not known |
Notes:
Change to Data Element: Changed Description
| Format/Length: | see DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
Change to Data Element: Changed Description
| Format/Length: | n3 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
This data item will be zero if the PATIENT has not been subject to any periods of Mental Health Absence Without Leave within the REPORTING PERIOD.
This is derived from any ABSENCE WITHOUT LEAVE START DATES and ABSENCE WITHOUT LEAVE END DATES within the REPORTING PERIOD. Only periods of Mental Health Absence Without Leave that have ended within the REPORTING PERIOD and those that have involved an overnight stay should be included.
Change to Data Element: Changed Description
| Format/Length: | n3 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
This data item will be zero if the REPORTING PERIOD has not been subject to any periods of Mental Health Absence Without Leave within the REPORTING PERIOD that involved an overnight stay.
This is derived from any ABSENCE WITHOUT LEAVE START DATES and ABSENCE WITHOUT LEAVE END DATES within the REPORTING PERIOD.
Change to Data Element: Changed Description
| Format/Length: | see DATE |
| National Codes: | |
| Default Codes: |
Notes:
The ACTIVITY DATE where the CARE ACTIVITY is during a CRITICAL CARE PERIOD.ACTIVITY DATE (CRITICAL CARE) is the ACTIVITY DATE where the CARE ACTIVITY is during a CRITICAL CARE PERIOD.
Change to Data Element: Changed Description
| Format/Length: | an5 |
| HES Item: | |
| National Codes: | See JOB ROLE CODE |
| Default Codes: |
Notes:
CARE PROFESSIONAL (JOB ROLE CODE) is the same as attribute JOB ROLE CODE.
Change to Data Element: Changed Description
| Format/Length: | See CONSULTANT CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
CONSULTANT CODE (INITIATED SYSTEMIC ANTI-CANCER THERAPY) is the same as data element CONSULTANT CODE.
For the Systemic Anti-Cancer Therapy Data Set, CONSULTANT CODE (INITIATED SYSTEMIC ANTI-CANCER THERAPY) is the CONSULTANT CODE of the CONSULTANT who initiated the Chemotherapy.
Change to Data Element: Changed Description
| Format/Length: | an3 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:The identifier for the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.DATA SET IDENTIFIER (MATERNITY AND CHILDRENS DATA SETS) is the identifier for the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.
Permitted National Codes:
| MAT | Maternity Services Secondary Uses Data Set |
| CAM | Child and Adolescent Mental Health Services Secondary Uses Data Set |
| CYP | Children and Young People's Health Services Secondary Uses Data Set |
Change to Data Element: Changed Description
| Format/length: | see DATE |
| HES item: | |
| National Codes: | |
| Default Codes: |
Notes:
DATA SET PREPARATION DATE in conjunction with DATA SET PREPARATION TIME, DATE and TIME stamps when the data reported within the data set was extracted, prepared and recorded within the data set.
This DATE may be different to the actual submission DATE of the data set.
Change to Data Element: Changed Description
| Format/length: | see TIME |
| HES item: | |
| National Codes: | |
| Default Codes: |
Notes:
DATA SET PREPARATION TIME in conjunction with DATA SET PREPARATION DATE, DATE and TIME stamps when the data reported within the data set was extracted, prepared and recorded within the data set.
This DATE may be different to the actual submission DATE of the data set.
Change to Data Element: Changed Description
| Format/Length: | an3 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:This is the identifier of the type of row of data carried in a data submission file for one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services (Maternity Services Secondary Uses Data Set, Children and Young People's Health Services Secondary Uses Data Set or Child and Adolescent Mental Health Services Secondary Uses Data Set).DATA SET ROW TYPE (MATERNITY AND CHILDRENS DATA SETS) is the identifier of the type of row of data carried in a data submission file for one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services (Maternity Services Secondary Uses Data Set, Children and Young People's Health Services Secondary Uses Data Set or Child and Adolescent Mental Health Services Secondary Uses Data Set).
See Maternity and Childrens Data Sets Submission Requirements for usage requirements.
Permitted National Codes:
| HDR | Data Set File Header Row |
| TRL | Data Set File Footer Row |
Change to Data Element: Changed Description
| Format/Length: | an6 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:The segment identifier for the Child and Adolescent Mental Health Services Secondary Uses Data Set, which is one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.DATA SET SEGMENT IDENTIFIER (CHILD AND ADOLESCENT MENTAL HEALTH SERVICES SECONDARY USES DATA SET) is the segment identifier for the Child and Adolescent Mental Health Services Secondary Uses Data Set, which is one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.
The segment identifiers can be found on The NHS Information Centre for health and social care website at: http://www.ic.nhs.uk/services/datasets/document-downloads/child-and-adolescent-mental-health-service-secondary-use-data-set.
Change to Data Element: Changed Description
| Format/Length: | an6 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:The segment identifier for the National Children's and Young People's Health Services Secondary Uses Data Set, which is one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.DATA SET SEGMENT IDENTIFIER (CHILDREN AND YOUNG PEOPLES HEALTH SERVICES SECONDARY USES DATA SET) is the segment identifier for the National Children's and Young People's Health Services Secondary Uses Data Set, which is one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.
The segment identifiers can be found on The NHS Information Centre for health and social care website at: http://www.ic.nhs.uk/services/datasets/document-downloads/children-and-young-peoples-health-service-secondary-use-data-set.
Change to Data Element: Changed Description
| Format/Length: | an6 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:The segment identifier for the Maternity Services Secondary Uses Data Set, which is one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.DATA SET SEGMENT IDENTIFIER (MATERNITY SERVICES SECONDARY USES DATA SET) is the segment identifier for the Maternity Services Secondary Uses Data Set, which is one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services.
The segment identifiers can be found on The NHS Information Centre for health and social care website at: http://www.ic.nhs.uk/services/datasets/document-downloads/maternity.
Change to Data Element: Changed Description
| Format/Length: | n5 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:This is the total number of segment records within a file submission for one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services (Maternity Services Secondary Uses Data Set, Childrens and Young People's Health Services Secondary Uses Data Set or Child and Adolescent Mental Health Services Secondary Uses Data Set).DATA SET SEGMENT RECORDS TOTAL is the total number of segment records within a file submission for one of the three Maternity and Children's Secondary Uses Data Sets which support the National Service Framework for Children Young People and Maternity Services (Maternity Services Secondary Uses Data Set, Childrens and Young People's Health Services Secondary Uses Data Set or Child and Adolescent Mental Health Services Secondary Uses Data Set).
The DATA SET SEGMENT RECORDS TOTAL Data Element flows in the Data Set File Header and Footer. See Maternity and Childrens Data Sets Submission Requirements for further details.
Change to Data Element: Changed Description
| Format/Length: | nn.nn |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:The version number of a Data Set.DATA SET VERSION NUMBER is the version number of a Data Set.
Change to Data Element: Changed Description
| Format/Length: | an19 YYYY-MM-DDThh:mm:ss |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care
Notes:The combined date and time of an event.DATE AND TIME is the combined date and time of an event.
This is the e-Government Interoperability Framework (e-GIF) standard for Date and Time, but not including the Time Zone Designator. As an example this is presented as 2009-12-02T14:20:20.
References:
The e-GIF version approved for use in NHS England is:
Government Data Standards Catalogue: (GDSC), Version 1.0, Agreed 23 November 2004.
Further information can be found on the Cabinet Office website.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
DECISION TO TREAT DATE (ACTIVE MONITORING) is the same as attribute DECISION TO TREAT DATE.
This data element is only mandatory when applicable in the National Cancer Data Set which is when the planned first definitive treatment is active monitoring.DECISION TO TREAT DATE (ACTIVE MONITORING) is only mandatory when applicable in the National Cancer Data Set which is when the planned First Definitive Treatment is Active Monitoring.
It is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 'Active Monitoring' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification a. 'first definitive treatment planned'.DECISION TO TREAT DATE (ACTIVE MONITORING) is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 'Active Monitoring' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification 'First Definitive Treatment planned'.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
DECISION TO TREAT DATE (BRACHYTHERAPY TREATMENT COURSE) is the same as attribute DECISION TO TREAT DATE.
This data item is only mandatory when applicable in the National Cancer Data Set which is when the planned first definitive treatment is brachytherapy.DECISION TO TREAT DATE (BRACHYTHERAPY TREATMENT COURSE) is only mandatory when applicable in the National Cancer Data Set when the PLANNED CANCER TREATMENT TYPE is National Code 'Brachytherapy' and the FIRST DEFINITIVE TREATMENT PLANNED is classification 'First Definitive Treatment planned'.
It is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 06 'Brachytherapy' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification a. 'first definitive treatment planned'.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
DECISION TO TREAT DATE (RADIOTHERAPY TREATMENT COURSE) is the same as attribute DECISION TO TREAT DATE.
This is the DATE that a decision was taken to treat a PATIENT's condition with a RADIOTHERAPY TREATMENT MODALITY.DECISION TO TREAT DATE (RADIOTHERAPY TREATMENT COURSE) is the DATE that a decision was taken to treat a PATIENT's condition with a RADIOTHERAPY TREATMENT MODALITY.
Where the treatment is being undertaken as part of a Cancer Treatment Period, where the CANCER TREATMENT MODALITY is National Code 05 'Teletherapy' or 06 'Brachytherapy', the DECISION TO TREAT DATE (RADIOTHERAPY TREATMENT COURSE) is the same as the CANCER TREATMENT PERIOD START DATE.Where the treatment is being undertaken as part of a Cancer Treatment Period, where the CANCER TREATMENT MODALITY is National Code 'Teletherapy' or 'Brachytherapy', the DECISION TO TREAT DATE (RADIOTHERAPY TREATMENT COURSE) is the same as the CANCER TREATMENT PERIOD START DATE.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
DECISION TO TREAT DATE (SPECIALIST PALLIATIVE TREATMENT COURSE) is the same as attribute DECISION TO TREAT DATE.
This data element is only mandatory when applicable in the National Cancer Waiting Times Monitoring Data Set which is when the planned first definitive treatment is specialist palliative care.DECISION TO TREAT DATE (SPECIALIST PALLIATIVE TREATMENT COURSE) is only mandatory when applicable in the National Cancer Waiting Times Monitoring Data Set which is when the planned First Definitive Treatment is specialist palliative care.
It is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 05 'Specialist Palliative Care' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification a. 'first definitive treatment planned'.DECISION TO TREAT DATE (SPECIALIST PALLIATIVE TREATMENT COURSE) is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 'Specialist Palliative Care' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification 'First Definitive Treatment planned'.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
DECISION TO TREAT DATE (SURGERY) is the same as attribute DECISION TO TREAT DATE.
This data item is only mandatory when applicable in the National Cancer Data Set which is when the planned first definitive treatment is surgery.DECISION TO TREAT DATE (SURGERY) is only mandatory when applicable in the National Cancer Data Set which is when the planned First Definitive Treatment is surgery.
It is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 01 'Surgery' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification a. 'first definitive treatment planned'.DECISION TO TREAT DATE (SURGERY) is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 'Surgery' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification 'First Definitive Treatment planned'.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes | |
| Default Codes |
Notes:
DECISION TO TREAT DATE (TELETHERAPY TREATMENT COURSE) is the same as the attribute DECISION TO TREAT DATE.
This data item is only mandatory when applicable in the National Cancer Data Set which is when the planned first definitive treatment is teletherapy.DECISION TO TREAT DATE (TELETHERAPY TREATMENT COURSE) is only mandatory when applicable in the National Cancer Data Set which is when the planned First Definitive Treatment is teletherapy.
It is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 02 'Teletherapy' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification a. 'first definitive treatment planned'.DECISION TO TREAT DATE (TELETHERAPY TREATMENT COURSE) is the DECISION TO TREAT DATE of the Planned Cancer Treatment with a PLANNED CANCER TREATMENT TYPE National Code 'Teletherapy' and where the FIRST DEFINITIVE TREATMENT PLANNED is classification 'First Definitive Treatment planned'.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Planned Cancer Treatment is a PLANNED ACTIVITY where PLANNED ACTIVITY TYPE is National Code 02 'Cancer Treatment'.
Change to Data Element: Changed Description
| Format/Length: | an1 |
| HES Item: | |
| National Codes: | See FIRST ATTENDANCE |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:
FIRST ATTENDANCE CODE is the same as attribute FIRST ATTENDANCE.
This indicates whether a PATIENT is making a FIRST ATTENDANCE or follow-up attendance or contact and whether the CONSULTATION MEDIUM USED national code was 'Face to face communication', 'Telephone' or 'Telemedicine web camera'.FIRST ATTENDANCE CODE indicates whether a PATIENT is making a FIRST ATTENDANCE or follow-up attendance or contact and whether the CONSULTATION MEDIUM USED national code was 'Face to face communication', 'Telephone' or 'Telemedicine web camera'.
A FIRST ATTENDANCE is the first in a series, or only attendance of an APPOINTMENT which took place regardless of how many previous APPOINTMENTS were made which did not take place for whatever reason. All subsequent attendances in the series which take place should be recorded as follow-up.
FIRST ATTENDANCE National Code 5 - "Referral to Treatment Clock Stop Administrative Event" allows the Secondary Uses Service to build accurate PATIENT PATHWAYS for the reporting of 18 weeks activity. It flows through the CDS V6 TYPE 020 - OUTPATIENT CDS structure. See Referral To Treatment Clock Stop Administrative Event.
FIRST ATTENDANCE CODE replaces FIRST ATTENDANCE, and should be used for all new and developing data sets and for XML messages.
Change to Data Element: Changed Description
| Format/Length: | an6 |
| HES Item: | GPPRAC |
| National Codes: | |
| ODS Default Codes: | V81997 - No Registered GP Practice |
| V81998 - GP Practice Code not applicable | |
| V81999 - GP Practice Code not known |
Notes:
This is the code of the GP Practice that the PATIENT is registered with.GENERAL MEDICAL PRACTICE CODE (PATIENT REGISTRATION) is the ORGANISATION CODE of the GP Practice that the PATIENT is registered with.
Use of Organisation Data Service Default Codes
- V81997 should be used when a PATIENT presents, who is not currently registered at a GP Practice, but is eligible to be registered should they wish to.
- V81998 should be used where a PATIENT should not have a registered GP Practice, due for instance to them having only recently entered the country.
- V81999 should be used where it is not possible to determine a PATIENT's registered GP Practice code, but it is known that they should have one, or where it is impossible to determine whether they should or shouldn't have a registered practice (for instance the PATIENT cannot communicate and is unidentified).
CODE OF GP PRACTICE (REGISTERED GMP) DESCRIPTION REPLACED 1 JUNE 2008.
The code of the practice is an ORGANISATION CODE.
This is the code of the practice of the PATIENT's registered GENERAL MEDICAL PRACTITIONER which lets him or her be notified about treatment received by the PATIENT. The registered GENERAL MEDICAL PRACTITIONER may or may not be the same as the referring GENERAL MEDICAL PRACTITIONER.
Change to Data Element: Changed Description
| Format/Length: | an8 |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | G9999998 - GENERAL MEDICAL PRACTITIONER PPD CODE not known |
| G9999981 - GENERAL MEDICAL PRACTITIONER PPD CODE not applicable |
Notes:
Change to Data Element: Changed Description
| Format/Length: | an8 |
| HES Item: | REGGMP |
| National Codes: | |
| ODS Default Codes: | G9999998 - GENERAL MEDICAL PRACTITIONER PPD CODE not known |
| G9999981 - GENERAL MEDICAL PRACTITIONER PPD CODE not applicable |
Notes:
This is a GENERAL MEDICAL PRACTITIONER within the General Medical Practitioner Practice that the PATIENT is registered.This GENERAL MEDICAL PRACTITIONER works within the General Medical Practitioner Practice with which the PATIENT is registered.
The General Medical Council allocates all doctors a GENERAL MEDICAL COUNCIL REFERENCE NUMBER on their first contact with the General Medical Council.
Note - when a doctor is registered to practise medicine in the United Kingdom, their details will appear on the "General Medical Council List of Registered Medical Practitioners" (LRMP).
If an NHS doctor chooses to enter general practice, a further number is allocated, the DOCTOR INDEX NUMBER, by The NHS Information Centre for health and social care. This number is passed to the Primary Care Trust requesting the number who then liaise with NHS Prescription Services on the issue of prescription pads etc. NHS Prescription Services use the number to derive the GENERAL MEDICAL PRACTITIONER PPD CODE by prefixing it with the character 'G' and adding a check digit at the end.
The GENERAL MEDICAL PRACTITIONER code is an eight character alphanumeric code, see PERSON IDENTIFIER and GENERAL MEDICAL PRACTITIONER PPD CODE.
Whilst Ministry of Defence doctors provide general medical services to their communities, they are not GENERAL MEDICAL PRACTITIONERS and should not be recorded as Registered GENERAL MEDICAL PRACTITIONERS. They can refer (REFERRER CODE).
For the Organisation Data Service contact details, see Contact Details.
GMP (CODE OF REGISTERED OR REFERRING GMP) DESCRIPTION REPLACED 1 JUNE 2008.
This is the code of the GENERAL MEDICAL PRACTITIONER (GMP) with whom the PATIENT is registered.
A doctor receives a GENERAL MEDICAL COUNCIL REFERENCE NUMBER on qualification. If he/she then chooses to enter general practice, a further number is allocated (the DOCTOR INDEX NUMBER) by The NHS Information Centre for health and social care. This number is passed to the Primary Care Trust (PCT) requesting the number who then liaise with the NHS Business Services Authority Prescription Pricing Division on the issue of prescription pads etc. The NHS Business Services Authority Prescription Pricing Division use the number to derive the GENERAL MEDICAL PRACTITIONER PPD CODE by prefixing it with the character 'G' and adding a check digit at the end. The GENERAL MEDICAL PRACTITIONER code linked to his/her main practice is included on the National Administrative Codes Service (NACS) CD-ROM and the NACS NHSnet website.
The GENERAL MEDICAL PRACTITIONER code is an eight character alphanumeric code, see PERSON IDENTIFIER and GENERAL MEDICAL PRACTITIONER PPD CODE.
When a locum refers, use the code of the GENERAL PRACTITIONER for whom the locum is acting. See GENERAL MEDICAL PRACTITIONER PPD CODE.
For GENERAL PRACTITIONERS working in hospitals, the following codes should be used:
| - | if the GENERAL PRACTITIONER is working as an assistant, use the code of the responsible consultant; |
| - | if the GENERAL PRACTITIONER is working as a consultant, use the GENERAL PRACTITIONER's GENERAL MEDICAL COUNCIL REFERENCE NUMBER. |
Whilst Ministry of Defence (MoD) doctors provide general medical services to their communities, they are not GENERAL MEDICAL PRACTITIONERS and should not be recorded as Registered GENERAL MEDICAL PRACTITIONERS. They can refer (REFERRER CODE).
For the National Administrative Codes Service (NACS) contact details, see Contact Details.
Change to Data Element: Changed Description
| Format/Length: | an6 |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | V81997 - No Registered GP Practice |
| V81998 - GP Practice Code not applicable | |
| V81999 - GP Practice Code not known |
Notes:
Change to Data Element: Changed Description
| Format/Length: | an12 |
| HES Item: | PROVSPNO |
| National Codes: | |
| Default Codes: |
Notes:
HOSPITAL PROVIDER SPELL NUMBER is the same as attribute ACTIVITY IDENTIFIER.
A number to provide a unique identifier for each Hospital Provider Spell for a Health Care Provider.A HOSPITAL PROVIDER SPELL NUMBER is a unique identifier for each Hospital Provider Spell for a Health Care Provider.
Hospital Provider Spell is an ACTIVITY GROUP where ACTIVITY GROUP TYPE is National Code 21 'Hospital Provider Spell'.
Change to Data Element: Changed Description
| Format/Length: | an3 or an5 |
| HES Item: | PURCODE |
| National Codes: | |
| ODS Default Codes: | VPP00 - Private PATIENTS / Overseas Visitor liable for charge |
| XMD00 - Commissioner Code for Ministry of Defence (MoD) Healthcare | |
| YDD82 - Episodes funded directly by the National Commissioning Group for England |
Notes:
ORGANISATION CODE (CODE OF COMMISSIONER) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (CODE OF COMMISSIONER) is the ORGANISATION CODE of the ORGANISATION commissioning health care.
This should always be the ORGANISATION CODE of the original commissioner for Commissioning Data Sets to support Payment by Results.
The Department of Health document "Who pays? Establishing the Responsible Commissioner" sets out a framework for establishing responsibility for commissioning an individual's care within the NHS, (i.e. determining who pays for a PATIENT’s care.) The guidance is set out in three sections:
- Section 1: Establishing who pays - sets out the key principles
- Section 2: Applying the key principles - gives further details about a number of services and situations where further clarification of how the key principles are applied may be helpful
- Section 3: Exceptions to the key principles - outlines the exceptions to the key principles e.g. prisoners, continuing care arrangements.
Note: There is no obligation for a PERSON to state their place of residence (particularly where an issue of security arises).
Enquiries relating to this document should be directed to the Department of Health, see the Department of Health website for contact details.
The following sections, provide guidance as to which code(s) should be used as the ORGANISATION CODE (CODE OF COMMISSIONER).
General Medical Practitioner Practice Registration (England):
- Where the PATIENT is registered with a General Medical Practitioner Practice, the ORGANISATION CODE (CODE OF COMMISSIONER) will be the 3 digit ORGANISATION CODE of the Primary Care Trust or Care Trust that holds the contract with that General Medical Practitioner Practice.
- If a PATIENT is not registered with a General Medical Practitioner Practice, the ORGANISATION CODE (CODE OF COMMISSIONER) is derived from the PATIENT's POSTCODE OF USUAL ADDRESS, where they reside within the boundary of a:
- Local Commissioning Group (Northern Ireland) Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009
- If a PATIENT is not registered with a General Medical Practitioner Practice and is unable to give an ADDRESS, the ORGANISATION CODE (CODE OF COMMISSIONER) will be the ORGANISATION CODE of the ORGANISATION where the unit providing the treatment is located.
General Medical Practitioner Practice Registration (Wales, Scotland and Northern Ireland):
- For PATIENTS who are resident in England but registered with a General Medical Practitioner Practice in Wales, Scotland or Northern Ireland, the ORGANISATION CODE (CODE OF COMMISSIONER) is the English Primary Care Trust or Care Trust in whose area the PATIENT is resident.
PATIENTS from the Channel Islands:
- The bilateral healthcare agreement between the United Kingdom and the Channel Islands terminated on 31st March 2009.
- Channel Islands visitors to England are therefore liable for the same NHS charges as visitors from any other non-European Economic Area (EEA) country that the United Kingdom has no bilateral agreement with.
- As with all PATIENTS who are Overseas Visitors seeking NHS hospital care in England, they are identified by the OVERSEAS VISITORS STATUS CLASSIFICATION to establish whether they are exempt from payment or liable for fees.
- The Department of Health document Termination of bilateral healthcare agreement with the Channel Islands details these changes.
Overseas PATIENTS: charge-exempt:
- PATIENTS are identified by the OVERSEAS VISITORS STATUS CLASSIFICATION where the National Code is either 1 'Exempt from payment - subject to reciprocal health agreement' or 2 'Exempt from payment - other'.
- PATIENT ACTIVITY is funded via the main (host) commissioner - normally the Primary Care Trust or Care Trust with the highest value of NHS SERVICE AGREEMENTS with the ORGANISATION providing the treatment.
- National Commissioning Group is also responsible for charge-exempt Overseas Visitors who require services covered by the National Commissioning Group commissioning arrangements and funded through the National Commissioning Group central budget.
PATIENTS - liable for charges (Overseas and Private):
- PATIENTS who are Overseas Visitors are identified by the OVERSEAS VISITORS STATUS CLASSIFICATION where the National Code is 4 'To pay all fees'.
- Private PATIENTS are identified by the ADMINISTRATIVE CATEGORY CODE 02 'Private patient, one who uses accommodation or services authorised under section 65 and/or section 66 of the NHS Act 1977 (Section 7(10) of Health and Medicine Act 1988 refers) as amended by section 26 of the National Health Service and Community Care Act 1990'.
VPP00 'Private PATIENTS / Overseas Visitor liable for charge' should be used as the ORGANISATION CODE (CODE OF COMMISSIONER) for these PATIENTS.
Prisoners:
- Since April 2003, GP Practice registration (if any) is disregarded for PERSONS who are detained in prison in England. The Primary Care Trust or Care Trust in which the prison is located is responsible for commissioning NHS services for those prisoners, including NHS dental services.
- For those usually resident outside the United Kingdom, the responsible commissioner will be the Primary Care Trust or Care Trust in which the prison is located.
- PERSONS usually resident overseas held in English prisons are exempt from charges for NHS hospital treatment. There is no centrally held budget for this group and costs should be borne by the Primary Care Trust or Care Trust in which the prison is located.
Ministry of Defence:
- Upon enlistment, Primary Care Trusts and Care Trusts are required to de-register members of the British Armed Forces from their General Medical Practitioner Practice registration list and they should not be able to re-register until they have been discharged. During this time, the Ministry of Defence is responsible for their primary medical services which has specific contractual and entitlement arrangements with the NHS.
- This does not apply to dependants of British Armed Forces members, who can remain registered with a General Medical Practitioner Practice.
- XMD00 'Commissioner Code for Ministry of Defence (MoD) Healthcare' should be used as the ORGANISATION CODE (CODE OF COMMISSIONER) for members of British Armed Forces (not dependants).
Specialised Commissioning (England):
- For episodes funded directly by the National Commissioning Group (NCG), code YDD82 'Episodes funded directly by the National Commissioning Group for England' should be used as the ORGANISATION CODE (CODE OF COMMISSIONER).
- Charge-exempt Overseas Visitors who require SERVICES covered by the National Commissioning Group arrangements are funded through the National Commissioning Group.
Change to Data Element: Changed Description
| Format/Length: | an3 or an5 |
| HES Item: | PROCODE |
| National Codes: | |
| ODS Default Codes: | 89997 - Non-UK provider where no ORGANISATION CODE has been issued |
| 89999 - Non-NHS UK provider where no ORGANISATION CODE has been issued |
Notes:
ORGANISATION CODE (CODE OF PROVIDER) is the same as the attribute ORGANISATION CODE.
This is the ORGANISATION CODE of the ORGANISATION acting as a Health Care Provider.ORGANISATION CODE (CODE OF PROVIDER) is the ORGANISATION CODE of the ORGANISATION acting as a Health Care Provider.
For the Commissioning Data Sets, this should always be the ORGANISATION CODE of the Health Care Provider receiving the Payment by Results tariff income.
Change to Data Element: Changed Description
| Format/Length: | max an5 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (EMPLOYER) is the same as attribute ORGANISATION CODE.
The ORGANISATION CODE that identifies the ORGANISATION acting as an employer.ORGANISATION CODE (EMPLOYER) is the ORGANISATION CODE that identifies the ORGANISATION acting as an employer.
Change to Data Element: Changed Description
| Format/Length: | an3 or an5 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
Change to Data Element: Changed Description
| Format/Length: | an3 or an5 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
Change to Data Element: Changed Description
| Format/Length: | an3 or an5 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
Change to Data Element: Changed Description
| Format/Length: | max an6 |
| HES Item: | |
| National Codes: | |
| Default Codes: | PXXXXX - Pharmacy |
| OXXXXX - Other |
Notes:
ORGANISATION CODE (NHS HEALTH CHECK PROVIDER) is the same as attribute ORGANISATION CODE.
The ORGANISATION CODE that identifies the ORGANISATION providing the NHS Health Check Assessment.ORGANISATION CODE (NHS HEALTH CHECK PROVIDER) is the ORGANISATION CODE that identifies the ORGANISATION providing the NHS Health Check Assessment.
Change to Data Element: Changed linked Attribute, Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (ON PATHWAY) is the same as the attribute ORGANISATION CODE.
ORGANISATION CODE (ON PATHWAY) is the code of an ORGANISATION that has been involved in the PATIENT PATHWAY following the ORGANISATION that issued the PATIENT PATHWAY IDENTIFIER.
For the Inter-Provider Transfer Administrative Minimum Data Set, multiple occurrences of the ORGANISATION CODE (ON PATHWAY) may be recorded to reflect all ORGANISATIONS involved in the PATIENT PATHWAY.
Change to Data Element: Changed Description
| Format/Length: | an3 |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | Q99 - Primary Care Trust of residence not known |
| X98 - Primary Care Trust code not applicable (e.g. Overseas Visitors, Wales, Scotland or Northern Ireland) |
Notes:
ORGANISATION CODE (PCT OF GP PRACTICE) is the same as the attribute ORGANISATION CODE.
This is the ORGANISATION CODE of the Primary Care Trust or Care Trust that holds the contract with the General Medical Practitioner Practice.ORGANISATION CODE (PCT OF GP PRACTICE) is the ORGANISATION CODE of the Primary Care Trust or Care Trust that holds the contract with the General Medical Practitioner Practice.
PATIENTS not registered with a General Medical Practitioner Practice but resident in the GEOGRAPHIC AREA covered by a Primary Care Trust or Care Trust are the responsibility of that ORGANISATION.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE (PCT OF RESIDENCE) |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | Q99 - Primary Care Trust of residence not known. Note: this code must not be used in the Commissioning Data Set (CDS) header. It is not a default Commissioner code. |
| X98 - Primary Care Trust code not applicable (e.g. Overseas Visitors, Wales, Scotland or Northern Ireland). Note: this code must not be used in the Commissioning Data Set (CDS) header. It is not a default Commissioner code. |
Notes:ORGANISATION CODE (PCT OF RESIDENCE (MOTHER)) is the same as ORGANISATION CODE (PCT OF RESIDENCE).
Change to Data Element: Changed Description
| Format/Length: | an3 |
| HES Item: | PCTR |
| National Codes: | |
| ODS Default Codes: | Q99 - Primary Care Trust of residence not known. Note: this code must not be used in the Commissioning Data Set (CDS) header. It is not a default Commissioner code. |
| X98 - Primary Care Trust code not applicable (e.g. Overseas Visitors, Wales, Scotland or Northern Ireland). Note: this code must not be used in the Commissioning Data Set (CDS) header. It is not a default Commissioner code. |
Notes:
ORGANISATION CODE (PCT OF RESIDENCE) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (PCT OF RESIDENCE) is the ORGANISATION CODE derived from the PATIENT's POSTCODE OF USUAL ADDRESS, where they reside within the boundary of a:
- Local Commissioning Group (Northern Ireland) Guidance on the use of Northern Ireland codes can be found in Data Set Change Notice 19/2009
ORGANISATION CODES can be downloaded from the Organisation Data Service website or through the online Technology Reference Data Update Distribution Service (TRUD). For further information, see Organisation Data Service.
For PATIENTS who are Overseas Visitors: Organisation Data Service Default Code X98 'Primary Care Trust code not applicable (e.g. Overseas Visitors, Wales, Scotland or Northern Ireland)' should be reported.Note: A review of Organisation Data Service Default Codes is planned to be carried out and this default code will be updated as part of that.
For the purposes of sending Commissioning Data Set messages to the Secondary Uses Service (regardless of how local systems hold the data), it is essential at present to continue using a 3 character field, using the first 3 characters of the ORGANISATION CODE (PCT OF RESIDENCE) and following the same update rules relating to Prime Recipient as are currently in place. This is necessary, primarily to preserve the integrity of the current Commissioning Data Set message and the CDS PRIME RECIPIENT IDENTITY which is derived from the ORGANISATION CODE (PCT OF RESIDENCE).
The Organisation Data Service provides postcode files which link postcodes to the Primary Care Trust. See NHS Postcode Directory.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: | 999 - Not Known |
Notes:
ORGANISATION CODE (PCT OF TESTING SERVICE) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (PCT OF TESTING SERVICE) is the ORGANISATION CODE of the Primary Care Trust in which the testing service for the Chlamydia Testing Activity Data Set is geographically located. This may be derived from the POSTCODE of the testing service to determine the appropriate Primary Care Trust.
Change to Data Element: Changed Description
| Format/Length: | max an5 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (POSITION NON-NHS FUNDER) is the same as attribute ORGANISATION CODE.
The ORGANISATION CODE of the non-NHS ORGANISATION responsible for a POSITION NON-NHS FUNDING for a POSITION.ORGANISATION CODE (POSITION NON-NHS FUNDER) is the ORGANISATION CODE of the non-NHS ORGANISATION responsible for a POSITION NON-NHS FUNDING for a POSITION.
Change to Data Element: Changed Description
| Format/Length: | an3 |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | Q99 - Primary Care Trust of residence not known |
| X98 - Primary Care Trust code not applicable (e.g. Overseas Visitors, Wales, Scotland or Northern Ireland) |
Notes:
ORGANISATION CODE (PRIMARY CARE TRUST FOR HPV VACCINE) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (PRIMARY CARE TRUST FOR HPV VACCINE) is the ORGANISATION CODE of the Primary Care Trust or Care Trust for the Human Papillomavirus Immunisation Programme.
This covers any children for whom the Primary Care Trust is the Responsible Primary Care Trust plus, for a Schools based programme, all children at Educational Establishments within its boundary.
Change to Data Element: Changed Description
| Format/Length: | min an3 max an12 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
This data element will be used in the national transmission of the Community Information Data Set. The Community Information Data Set is initially being introduced for local use only, from 1 April 2012. A future Information Standards Notice will be published to notify providers and system suppliers of the requirement to flow the data set nationally, and give further details relating to unique record identifiers and how the data will be handled by the receiving system. The definition of the ORGANISATION CODE (PROVIDER AT RECORD CREATION) is given below to enable providers and system suppliers to prepare the data for national flow.
Notes:
ORGANISATION CODE (PROVIDER AT RECORD CREATION) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (PROVIDER AT RECORD CREATION) is the ORGANISATION CODE (CODE OF PROVIDER) at the time that a CIDS UNIQUE IDENTIFIER for a record in a Community Information Data Set submission to the Secondary Uses Service was first created.
The Secondary Uses Service uses the ORGANISATION CODE (PROVIDER AT RECORD CREATION) and the CIDS UNIQUE IDENTIFIER to uniquely identify a Community Information Data Set record over its lifetime, when the Net Change Community Information Data Set Update Mechanism is used.
Therefore when using Net Change Submission Mechanism, it is imperative that, even if the ORGANISATION CODE (CODE OF PROVIDER) of the Health Care Provider changes (for example, there is a merger with another ORGANISATION), the ORGANISATION CODE (PROVIDER AT RECORD CREATION) carried in the record remains the same if the record is resubmitted to the Secondary Uses Service. If this is not done, a duplicate record will be created.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (PROVIDER CONSULTANT UPGRADE) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (PROVIDER CONSULTANT UPGRADE) is the ORGANISATION CODE of the ORGANISATION acting as Health Care Provider when a decision is made to upgrade the PATIENT to an urgent Cancer PATIENT PATHWAY.
The decision to upgrade must be made by a CONSULTANT or an authorised member of the CONSULTANTS team (subject to local agreement). See Consultant Upgrade Date for further guidance.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (PROVIDER DECISION TO TREAT (CANCER)) is the same as the attribute ORGANISATION CODE.
This is the ORGANISATION CODE of the ORGANISATION acting as Health Care Provider where the decision to treat the PATIENT was made which initiated a Cancer Care Plan with one or more Planned Cancer Treatments.ORGANISATION CODE (PROVIDER DECISION TO TREAT (CANCER)) is the ORGANISATION CODE of the ORGANISATION acting as Health Care Provider where the decision to treat the PATIENT was made which initiated a Cancer Care Plan with one or more Planned Cancer Treatments. The Planned Cancer Treatment may be planned and provided by a different Health Care Provider. The code may be derived automatically by NHS IT systems.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:This is the ORGANISATION CODE of the ORGANISATION acting as Health Care Provider where the PATIENT is first seen by an appropriate cancer specialist on the FIRST SEEN BY SPECIALIST DATE (CANCER). The code may be derived automatically by NHS IT systems.ORGANISATION CODE (PROVIDER FIRST CANCER SPECIALIST) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (PROVIDER FIRST CANCER SPECIALIST) is the ORGANISATION CODE of the ORGANISATION acting as Health Care Provider where the PATIENT is first seen by an appropriate cancer specialist on the FIRST SEEN BY SPECIALIST DATE (CANCER).
The code may be derived automatically by NHS IT systems.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:ORGANISATION CODE (PROVIDER FIRST DIAGNOSTIC TEST) is the ORGANISATION CODE of the ORGANISATION acting as a Health Care Provider where the CLINICAL INTERVENTION with FIRST CANCER DIAGNOSTIC TEST classification of a. 'first diagnostic test' takes place. The code may be derived automatically by NHS IT systems.ORGANISATION CODE (PROVIDER FIRST DIAGNOSTIC TEST) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (PROVIDER FIRST DIAGNOSTIC TEST) is the ORGANISATION CODE of the ORGANISATION acting as a Health Care Provider where the FIRST CANCER DIAGNOSTIC TEST is classification 'first diagnostic test'.
The code may be derived automatically by NHS IT systems.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (PROVIDER FIRST SEEN) is the same as the attribute ORGANISATION CODE.
This is the ORGANISATION CODE of the ORGANISATION acting as a Health Care Provider where the PATIENT is first seen. That is the Health Care Provider at the first Out-Patient Attendance Consultant, Imaging or Radiodiagnostic Event, CLINICAL INTERVENTION, Hospital Provider Spell, Accident and Emergency Attendance or Screening Test whichever is the earlier SERVICE related to the initial REFERRAL REQUEST.ORGANISATION CODE (PROVIDER FIRST SEEN) is the ORGANISATION CODE of the ORGANISATION acting as a Health Care Provider where the PATIENT is first seen.
This may be the same Health Care Provider as for ORGANISATION CODE (PROVIDER FIRST CANCER SPECIALIST) if the PATIENT was first seen by the appropriate specialist for cancer.ORGANISATION CODE (PROVIDER FIRST SEEN) is the Health Care Provider at the first Out-Patient Attendance Consultant, Imaging or Radiodiagnostic Event, CLINICAL INTERVENTION, Hospital Provider Spell, Accident and Emergency Attendance or Screening Test whichever is the earlier SERVICE related to the initial REFERRAL REQUEST.
ORGANISATION CODE (PROVIDER FIRST SEEN) may be the same Health Care Provider as for ORGANISATION CODE (PROVIDER FIRST CANCER SPECIALIST) if the PATIENT was first seen by the appropriate specialist for cancer.
The code may be derived automatically by NHS IT systems.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (PROVIDER TREATMENT START DATE (CANCER)) is the same as the attribute ORGANISATION CODE.
ORGANISATION CODE (PROVIDER TREATMENT START DATE (CANCER)) is the ORGANISATION CODE of the Health Care Provider at which a PATIENT with a PRIMARY DIAGNOSIS (ICD) within the list of cancer diagnoses defined by the Department of Health (see Department of Health guidance at Cancer Waiting Times Documentation and Links), receives the first cancer treatment in their Cancer Treatment Period.
This is the ORGANISATION CODE of the Health Care Provider at which a PATIENT with a PRIMARY DIAGNOSIS (ICD) within the list of cancer diagnoses defined by the Department of Health (see Department of Health guidance at Cancer Waiting Times Documentation and Links), receives the first cancer treatment in their Cancer Treatment Period. This is the ORGANISATION where the TREATMENT START DATE FOR CANCER is recorded.ORGANISATION CODE (PROVIDER TREATMENT START DATE (CANCER)) is the ORGANISATION where the TREATMENT START DATE FOR CANCER is recorded.
Change to Data Element: Changed linked Attribute, Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (RECEIVING) is the same as the attribute ORGANISATION CODE.
This is the code of the ORGANISATION that is receiving the PATIENT from another Health Care Provider.ORGANISATION CODE (RECEIVING) is the ORGANISATION CODE of the ORGANISATION that is receiving the PATIENT from another Health Care Provider.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION CODE (REQUESTED BY) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (REQUESTED BY) is the ORGANISATION CODE of the ORGANISATION at which the CARE PROFESSIONAL who requested the DIAGNOSTIC TEST REQUEST for suspected cancer is based.
Change to Data Element: Changed Description
| Format/Length: | an3 |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | Q99 - Primary Care Trust of residence not known |
| X98 - Primary Care Trust code not applicable (e.g. Overseas Visitors, Wales, Scotland or Northern Ireland) |
Notes:
ORGANISATION CODE (STOP SMOKING SERVICE PROVIDER) is the same as attribute ORGANISATION CODE.
ORGANISATION CODE (STOP SMOKING SERVICE PROVIDER) is the ORGANISATION CODE of the Responsible Primary Care Trust.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION CODE |
| HES Item: | PROCODE |
| National Codes: | |
| ODS Default Codes: | 89997 - Non-UK provider where no ORGANISATION CODE has been issued |
| 89999 - Non-NHS UK provider where no ORGANISATION CODE has been issued |
Notes:
ORGANISATION CODE (STOP SMOKING SERVICE PROVIDER) is the same as data element ORGANISATION CODE (RESPONSIBLE PCT) with the exception of PERSONS receiving a Stop Smoking Service at or near their workplace, which may be some distance from their home.
For example, a Stop Smoking Service might be provided for commuters at their workplace in a large city. In such circumstances it is likely that PERSONS will be drawn from a range of places in the surrounding area e.g. commuters to London who live all around the south-east of England.
Where a SERVICE is judged to meet these criteria, the Primary Care Trust providing the SERVICE is the Responsible Primary Care Trust.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION NAME |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:ORGANISATION NAME (EMPLOYER) is the same as attribute ORGANISATION NAME.
The ORGANISATION NAME of the employing ORGANISATION.ORGANISATION NAME (EMPLOYER) is the ORGANISATION NAME of the employing ORGANISATION.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION NAME |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:ORGANISATION NAME (PROFESSIONAL REGISTRATION BODY) is the same as attribute ORGANISATION NAME.
The ORGANISATION NAME of the PROFESSIONAL REGISTRATION BODY.ORGANISATION NAME (PROFESSIONAL REGISTRATION BODY) is the ORGANISATION NAME of the PROFESSIONAL REGISTRATION BODY.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION NAME |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:This is the same as ORGANISATION NAME.
This is the name of the ORGANISATION that is receiving the PATIENT from another Health Care Provider.ORGANISATION NAME (RECEIVING) is the ORGANISATION NAME of the ORGANISATION that is receiving the PATIENT from another Health Care Provider.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION NAME |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:This is the same as ORGANISATION NAME.
This is the name of the ORGANISATION that is referring the PATIENT to another Health Care Provider.ORGANISATION NAME (REFERRING) is the ORGANISATION NAME that is referring the PATIENT to another Health Care Provider.
Change to Data Element: Changed Description
| Format/Length: | a2 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
ORGANISATION TYPE (EMPLOYER) is the same as attribute ORGANISATION TYPE.
A classification of the type of employing ORGANISATION.
Change to Data Element: Changed Description
| Format/Length: | an1 |
| HES Item: | |
| National Codes: | See PERSON GENDER CODE |
| Default Codes: |
This item is being used for development purposes and has not yet been assured by the Information Standards Board for Health and Social Care.
Notes:A PERSON's gender at registration.PERSON GENDER CODE AT REGISTRATION is a PERSON's gender at registration.
PERSON GENDER CODE AT REGISTRATION is the same as PERSON GENDER CODE where the PERSON GENDER TYPE equals '01 - Person Gender at Registration'.
National Code 0 'Not Known' is not a permitted value for the National Workforce Data Set.
The e-Government Interoperability Framework (e-GIF) standard PERSON GENDER CODE AT REGISTRATION replaces PERSON GENDER AT REGISTRATION and should be used for all new and developing data sets and for XML messages.
References:
The e-GIF version approved for use in NHS England is:
Government Data Standards Catalogue: (GDSC), Version 2.0, Agreed 11 September 2003.
Further information can be found on the Cabinet Office website.
Change to Data Element: Changed Description
| Format/Length: | an2 |
| HES Item: | |
| National Codes: | See SERVICE TYPE FOR CHLAMYDIA TESTING |
| Default Codes: | 99 - Not known - the testing service can not be identified |
Notes:
SERVICE TYPE (CHLAMYDIA TESTING) is the same as attribute SERVICE TYPE FOR CHLAMYDIA TESTING.
Change to Data Element: Changed Description
| Format/Length: | an5 |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | 89999 - Non-NHS UK Provider where no ORGANISATION SITE CODE has been issued |
| 89997 - Non-UK Provider where no ORGANISATION SITE CODE has been issued |
Notes:
SITE CODE (EMPLOYING ORGANISATION) is the same as attribute ORGANISATION SITE CODE.
SITE CODE (EMPLOYING ORGANISATION) is the ORGANISATION SITE CODE of the ORGANISATION SITE of the employing ORGANISATION where the EMPLOYEE is employed or based from.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION SITE CODE |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | 89999 - Non-NHS UK Provider where no ORGANISATION SITE CODE has been issued |
| 89997 - Non-UK Provider where no ORGANISATION SITE CODE has been issued |
Notes:
SITE CODE (OF BRACHYTHERAPY) is the same as attribute ORGANISATION SITE CODE.
SITE CODE (OF BRACHYTHERAPY) is the ORGANISATION SITE CODE where the brachytherapy took place.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION SITE CODE |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | 89999 - Non-NHS UK Provider where no ORGANISATION SITE CODE has been issued |
| 89997 - Non-UK Provider where no ORGANISATION SITE CODE has been issued |
Notes:
SITE CODE (OF CANCER DRUG TREATMENT) is the same as attribute ORGANISATION SITE CODE.
SITE CODE (OF CANCER DRUG TREATMENT) is the ORGANISATION SITE CODE where the Drug Treatment took place.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION SITE CODE |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | 89999 - Non-NHS UK Provider where no ORGANISATION SITE CODE has been issued |
| 89997 - Non-UK Provider where no ORGANISATION SITE CODE has been issued |
Notes:
SITE CODE (OF IMAGING) is the same as attribute ORGANISATION SITE CODE.
SITE CODE (OF IMAGING) is the ORGANISATION SITE CODE where the imaging took place.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION SITE CODE |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | 89999 - Non-NHS UK Provider where no ORGANISATION SITE CODE has been issued |
| 89997 - Non-UK Provider where no ORGANISATION SITE CODE has been issued |
Notes:
SITE CODE (OF SURGERY) is the same as attribute ORGANISATION SITE CODE.
SITE CODE (OF SURGERY) is the ORGANISATION SITE CODE where the surgery took place.
Change to Data Element: Changed Description
| Format/Length: | See ORGANISATION SITE CODE |
| HES Item: | |
| National Codes: | |
| ODS Default Codes: | 89999 - Non-NHS UK Provider where no ORGANISATION SITE CODE has been issued |
| 89997 - Non-UK Provider where no ORGANISATION SITE CODE has been issued |
Notes:
SITE CODE (OF TELETHERAPY) is the same as attribute ORGANISATION SITE CODE.
SITE CODE (OF TELETHERAPY) is the ORGANISATION SITE CODE where the teletherapy took place.
Change to Data Element: Changed Description
| Format/Length: | Minimum length an5, maximum length an9 |
| HES Item: | SITETRET |
| National Codes: | |
| ODS Default Codes: | R9998 - Not a hospital site (for use on Out-Patient CDS) |
| 89999 - Non-NHS UK Provider where no ORGANISATION SITE CODE has been issued | |
| 89997 - Non-UK Provider where no ORGANISATION SITE CODE has been issued |
Notes:
SITE CODE (OF TREATMENT) is the same as attribute ORGANISATION SITE CODE.
SITE CODE (OF TREATMENT) is the ORGANISATION SITE CODE of the ORGANISATION where the PATIENT was treated, i.e. it should enable the treating ORGANISATION to be identified.
This identifies the ORGANISATION SITE within the ORGANISATION on which the PATIENT was treated, since facilities may vary on different hospital sites.
The code recorded should always be the national code; if the treatment is sub-commissioned to another NHS Health Care Provider or an independent UK provider, the SITE CODE (OF TREATMENT) used should be the ORGANISATION SITE CODE of the Health Care Provider actually carrying out the work.
Where treatment is sub-commissioned to an overseas provider the Organisation Data Service Default Code 89997 'Non-UK Provider where no ORGANISATION SITE CODE has been issued' is applicable.
Each ORGANISATION has a unique ORGANISATION CODE. However, where an ORGANISATION has more than one site from which it provides SERVICES, then each site is uniquely identified. These sites are ORGANISATION SITES and are uniquely identified by ORGANISATION SITE CODE. The ORGANISATION SITE CODE contains the first 3 digits of the ORGANISATION CODE with the last two digits being the site identifier.
Example:
| RA700 | ORGANISATION CODE of the ORGANISATION |
| RA701 | ORGANISATION SITE CODE of the first identified ORGANISATION SITE within the ORGANISATION |
| RA702 | ORGANISATION SITE CODE of the second identified ORGANISATION SITE within the ORGANISATION |
For out-patients, ACTIVITY may take place outside the hospital, such as in the PATIENT'S home; in such cases, raising a site code is impractical. Therefore, code R9998 'Not a hospital site (for use on Out-Patient CDS)' would be used in these circumstances.
Note: LOCATION CLASS is used in the Commissioning Data Set (CDS) message to indicate the classification of the physical LOCATION within which the ACTIVITY occurred.
Use in the Future Outpatient CDS:
If the INTENDED SITE CODE (OF TREATMENT) is not known, this data element should be omitted.
Change to Data Element: Changed Description
| Format/Length: | max 255 characters |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
SITE NAME (EMPLOYING ORGANISATION) is the same as attribute ORGANISATION SITE NAME.
The ORGANISATION SITE NAME of the ORGANISATION SITE of the employing ORGANISATION where the EMPLOYEE is employed or based from.SITE NAME (EMPLOYING ORGANISATION) is the ORGANISATION SITE NAME of the ORGANISATION SITE of the employing ORGANISATION where the EMPLOYEE is employed or based from.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
START DATE (ACTIVE MONITORING) is the same as the attribute ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is National Code 'Start Date'
START DATE (ACTIVE MONITORING) is the CARE PLAN AGREED DATEof the Cancer Care Plan where the Planned Cancer Treatment is for PLANNED CANCER TREATMENT TYPE National Code 'Active Monitoring' and the FIRST DEFINITIVE TREATMENT PROVIDED is classification a. 'first definitive treatment provided'.START DATE (ACTIVE MONITORING) is the CARE PLAN AGREED DATE of the Cancer Care Plan where the Planned Cancer Treatment is for PLANNED CANCER TREATMENT TYPE National Code 'Active Monitoring' and the FIRST DEFINITIVE TREATMENT PROVIDED is classification 'First Definitive Treatment planned'.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:The Start Date of an Adult Mental Health Care Team Episode for a PATIENT.
START DATE (ADULT MENTAL HEALTH CARE TEAM EPISODE) is an ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is 'Start Date' of the Adult Mental Health Care Team Episode.START DATE (ADULT MENTAL HEALTH CARE TEAM EPISODE) is an ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is 'Start Date' of the Adult Mental Health Care Team Episode.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
START DATE (BRACHYTHERAPY TREATMENT COURSE) is the same as attribute ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is National Code 'Start Date' of the Brachytherapy Treatment Course. This should be recorded if the First Definitive Treatment is brachytherapy.
START DATE (BRACHYTHERAPY TREATMENT COURSE) is the START DATE of the Brachytherapy Treatment Course which is a Brachytherapy Treatment Course where the Planned Cancer Treatment is for PLANNED CANCER TREATMENT TYPE National Code 'Brachytherapy' and FIRST DEFINITIVE TREATMENT PROVIDED is classification 'first definitive treatment provided'.START DATE (BRACHYTHERAPY TREATMENT COURSE) is the START DATE of the Brachytherapy Treatment Course which is a Brachytherapy Treatment Course where the Planned Cancer Treatment is for PLANNED CANCER TREATMENT TYPE National Code 'Brachytherapy' and FIRST DEFINITIVE TREATMENT PROVIDED is classification 'First Definitive Treatment planned'.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:The Start Date of an Consultant Out-Patient Episode for a PATIENT.
START DATE (CONSULTANT OUT-PATIENT EPISODE) is an ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is 'Start Date' of the Consultant Out-Patient Episode.START DATE (CONSULTANT OUT-PATIENT EPISODE) is an ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is ' Start Date' of the Consultant Out-Patient Episode.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:
START DATE (SPECIALIST PALLIATIVE TREATMENT COURSE) is the same as attribute ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is National Code 'Start Date'. This should be recorded if the First Definitive Treatment is specialist palliative care.
START DATE (SPECIALIST PALLIATIVE TREATMENT COURSE) is the ACTIVITY DATE on which the first treatment or support from specialist palliative care was given to a PATIENT with diagnosed cancer within the Cancer Care Spell and where the Planned Cancer Treatment is for Planned Cancer Treatment National Code 'Specialist palliative care' and FIRST DEFINITIVE TREATMENT PROVIDED is classification first definitive treatment provided'.START DATE (SPECIALIST PALLIATIVE TREATMENT COURSE) is the ACTIVITY DATE on which the first treatment or support from specialist palliative care was given to a PATIENT with diagnosed cancer within the Cancer Care Spell and where the Planned Cancer Treatment is for Planned Cancer Treatment National Code 'Specialist palliative care' and FIRST DEFINITIVE TREATMENT PROVIDED is classification 'First Definitive Treatment planned'.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | See DATE |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:START DATE (TELETHERAPY TREATMENT COURSE) is the same as attribute ACTIVITY DATE where the ACTIVITY DATE TIME TYPE is National Code 'Start Date'. This should be recorded if the First Definitive Treatment is teletherapy.
START DATE (TELETHERAPY TREATMENT COURSE) is the Start Date of the Radiotherapy Treatment Course which is a Teletherapy Treatment Course where the Planned Cancer Treatment is for PLANNED CANCER TREATMENT TYPE National Code 'Teletherapy' and FIRST DEFINITIVE TREATMENT PROVIDED is classification 'first definitive treatment provided'.START DATE (TELETHERAPY TREATMENT COURSE) is the Start Date of the Radiotherapy Treatment Course which is a Teletherapy Treatment Course where the Planned Cancer Treatment is for PLANNED CANCER TREATMENT TYPE National Code 'Teletherapy' and FIRST DEFINITIVE TREATMENT PROVIDED is classification 'First Definitive Treatment provided'.
From 01 January 2009, this data element is no longer used in the National Cancer Waiting Times Monitoring Data Set. It may still be used in other data sets or collected locally if required.
Change to Data Element: Changed Description
| Format/Length: | n1 |
| HES Item: | |
| National Codes: | |
| Default Codes: |
Notes:This is a grouping for specified INTENDED MANAGEMENT.
When the INTENDED MANAGEMENT matches the requirements of the specified WAITING FOR ADMISSION INTENDED MANAGEMENT for the sub group within the data set, the PATIENT should be included in the count providing all the other criteria of the count are also met.When the INTENDED MANAGEMENT matches the requirements of the specified WAITING FOR ADMISSION INTENDED MANAGEMENT for the sub group within the data set, the PATIENT should be included in the count providing all the other criteria of the count are also met.
Permitted National Codes:
| 1 | Ordinary admission equivalent to INTENDED MANAGEMENT 'PATIENT to stay in hospital at least one night' |
| 2 | Day case admission equivalent to INTENDED MANAGEMENT 'PATIENT not to stay in hospital overnight' |
| 6 | Ordinary admission and day case admission equivalent to INTENDED MANAGEMENT 'PATIENT to stay in hospital at least one night' or 'PATIENT not to stay in hospital overnight' |
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