Introduction

Introduction

The Cover of Vaccination Evaluated Rapidly (COVER) Data Set is used to evaluate the routine childhood Immunisation Programme in England for children up to 5 years of age. The aim is to collect and report vaccine uptake data for all children at three months (Tuberculosis (BCG) only), one, two and five years of age on a quarterly and annual basis.

The Cover of Vaccination Evaluated Rapidly (COVER) Data Set is also used to evaluate the neonatal hepatitis B Immunisation Programme in England for babies born to hepatitis B surface antigen (HBsAg) positive mothers.

The information is used:

• to reliably measure vaccine coverage
• to evaluate the success of a vaccination programme
• to identify susceptible populations for further interventions
• and to inform future vaccine policy decisions.

The UK Health Security Agency is mandated to report on vaccine uptake figures for children aged three months (Tuberculosis (BCG) only), one, two and five years for the Local Authority (upper tier) registered population for the Public Health Outcomes Framework (PHOF) indicator Population vaccination coverage.

NHS England is mandated to produce the annual Cover of Vaccination Evaluated Rapidly (COVER) statistics. Cover of Vaccination Evaluated Rapidly (COVER) statistics enable the monitoring of the contribution of the routine childhood Immunisation Programme towards protecting and improving the nation’s health and are used to address inequalities.

The UK Health Security Agency and the Department of Health and Social Care also have commitments to report vaccine coverage figures to international organisations such as the World Health Organisation, and the European Centre for Disease Prevention and Control.

Submission

Submission

Immunisation records are held in Child Health Information Systems (CHIS). Quarterly and annual returns are transmitted by Child Health Record Departments (who operate local Child Health Information Systems (CHIS)) or other local Health Care Providers to the NHS England Strategic Data Collection Service (SDCS).

Further Guidance

Further Guidance

For further guidance see the UK Health Security Agency part of the gov.uk website at Vaccine uptake guidance and the latest coverage data.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present

Introduction

Introduction

The Critical Care Minimum Data Set was developed by the Critical Care Information Advisory Group (CCIAG) and endorsed by the Intensive Care Society.

The Critical Care Minimum Data Set contains a subset of mandatory items for the generation of Critical Care Healthcare Resource Groups (HRGs). The Critical Care HRG subset replaced the Augmented Care Period data elements in the Commissioning Data Sets.

The purpose of the Critical Care Minimum Data Set is to provide a standardised set of data to support National Tariff Payment System, Healthcare Resource Groups, Resource Management, Commissioning and national policy analysis. The full Critical Care Minimum Data Set has been incorporated into and is consistent with the ICNARC (Intensive Care National Audit and Research Centre) data collection.

The Critical Care Minimum Data Set has been developed to be used in all units where Critical Care is provided. That is where the CRITICAL CARE LEVEL is National Code:

• 02 Patients requiring more detailed observation or intervention including support for a single failing organ system or post-operative care and those 'stepping down' from higher levels of care

• 03 Patients requiring advanced respiratory support alone or monitoring and support for two or more organ systems. This level includes all complex patients requiring support for multi-organ failure.

Neonates are excluded from the data set. The recording of Critical Care Minimum Data Set for older babies (over 28 days) on Neonatal and Paediatric Intensive Care Units is optional. However, the activity for children treated on adult critical care units should be recorded.

A subset of this minimum data set is used to derive Adult Critical Care HRGs. The subset is sent in the following Commissioning Data Set messages:

• CDS V6-2 Type 120 - Admitted Patient Care - Finished Birth Episode Commissioning Data Set
• CDS V6-2 Type 130 - Admitted Patient Care - Finished General Episode Commissioning Data Set
• CDS V6-2 Type 140 - Admitted Patient Care - Finished Delivery Episode Commissioning Data Set
• CDS V6-2 Type 180 - Admitted Patient Care - Unfinished Birth Episode Commissioning Data Set
• CDS V6-2 Type 190 - Admitted Patient Care - Unfinished General Episode Commissioning Data Set 
• CDS V6-2 Type 200 - Admitted Patient Care - Unfinished Delivery Episode Commissioning Data Set

Introduction

Introduction

The purpose of the Devices Patient Level Contract Monitoring Data Set (DePLCM) is to enable the interchange, in a uniform format, of monthly PATIENT level device Contract Monitoring data between all purchasers and Health Care Providers. This will ensure that device Contract Monitoring and reporting is consistent, comparable and fit for purpose across all commissioning ORGANISATIONS.

The Devices Patient Level Contract Monitoring Data Set is a PATIENT level report containing PATIENT identifiers relating to High Cost Tariff Excluded Devices. Its purpose is to substantiate and provide detail to the information contained within the Aggregate Contract Monitoring Data Set (ACM).

Scope

Scope

The scope of the Devices Patient Level Contract Monitoring Data Set is all NHS-funded MEDICAL DEVICES not reimbursed through the National Tariff Payment System, as defined in the NHS England National Tariff Payment System High Cost Devices list and any High Cost Devices not associated with a National Tariff, provided to PATIENTS for all NHS commissioners.

This covers:

• All acute and community NHS and Independent Sector Healthcare Provider secondary Health Care Providers, but not primary care, from whom the NHS commissions healthcare;
• All NHS commissioners (Integrated Care Boards or their equivalents and NHS England).

Note that the totality of expenditure in the Devices Patient Level Contract Monitoring Data Set must be equivalent to the aggregate monetary value shown relating to High Cost Tariff Excluded Devices in the Aggregate Contract Monitoring Data Set.

Submission

Submission

The Devices Patient Level Contract Monitoring Data Set is submitted on a monthly basis to the respective Data Services for Commissioners Regional Office (DSCRO) as nominated by each commissioning function in line with the dates documented in the data submission timetable within Schedule 6 of the NHS Standard Contract.

The completed monthly Devices Patient Level Contract Monitoring Data Set should be transmitted using the NHS England Data Landing Portal (DLP).

For further information on the Devices Patient Level Contract Monitoring Data Set, see the NHS England website at: Directly commissioned services reporting requirements.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element
• O = Optional: the inclusion of this data element is optional as required for local purposes.

Data Set Constraints

Data Set Constraints

For guidance on the Data Set constraints, see the Devices Patient Level Contract Monitoring Data Set Constraints.

Introduction

Introduction

The Diagnostic Imaging Data Set was introduced by ISB 1577 Diagnostic Imaging Data Set, in response to the lack of detailed data on national data on Diagnostic Imaging tests for NHS PATIENTS. The original requirement came from the cancer strategy to improve GP direct access to certain Diagnostic Imaging tests, as a method was required to monitor implementation of this policy.

The Diagnostic Imaging Data Set, however, has many benefits for example, to:

• Provide NHS data on GPs’ direct access to tests, as well as tests requested via other referral sources. Benchmarking data will be fed back to GPs and, where appropriate, used to encourage increased use of tests, leading to earlier diagnosis and hence improved outcomes
• Provide more detailed NHS data than is currently available on test type (modality), body site of test and PATIENT demographics
• Enable analysis of turnaround times for tests
• Enable better analysis of cancer pathways by linking the National Cancer Registration and Analysis Service data to Diagnostic Imaging test data for cancer PATIENTS
• Allow Public Health England (PHE) to calculate more accurate estimates of the distribution of individual radiation dose estimates from medical exposures.

From April 2012 it became a mandatory requirement that all providers of NHS-funded Diagnostic Imaging tests for NHS PATIENTS in England submit the central Diagnostic Imaging Data Set on a monthly basis.

The Diagnostic Imaging Data Set facilitates the collection of clinical data and the sharing of such data to underpin the delivery of effective Diagnostic Imaging. It is structured around the clinical processes of local Radiology Information Systems (RISs) used by NHS Trusts and NHS Foundation Trusts. It records administrative data relating to Diagnostic Imaging test ACTIVITY.

Information is collected relating exclusively to Diagnostic Imaging test ACTIVITY. The Diagnostic Imaging Data Set describes Diagnostic Imaging tests that have taken place as part of a broader PATIENT PATHWAY. This includes PATIENTS referred from within the ORGANISATION, either as an out-patient, in-patient or from Emergency Care Department, or referred directly from their GP or another Health Care Provider.

The Diagnostic Imaging Data Set is collected from NHS funded providers of Diagnostic Imaging test SERVICES and submitted via a portal on the NHS England website. The submissions are processed and aggregate extracts are produced for provider and commissioner ORGANISATIONS and national groups such as the Department of Health and Social Care and Public Health England. This also allows linkage to the National Cancer Registration and Analysis Service.

Please note that the collection of the Diagnostic Imaging Data Set does not replace any other collection of diagnostic data such as the Diagnostics Waiting Times and Activity Data Set (DM01), which should continue to be collected.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Diagnostic Imaging Data Set XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

Introduction

The purpose of the Drugs Patient Level Contract Monitoring Data Set (DrPLCM) is to enable the interchange, in a uniform format, of monthly PATIENT level drug Contract Monitoring data between all purchasers and Health Care Providers. This will ensure that drug Contract Monitoring and reporting is consistent, comparable and fit for purpose across all commissioning ORGANISATIONS.

The Drugs Patient Level Contract Monitoring Data Set is a PATIENT level report containing PATIENT identifiers relating to high cost (National Tariff-excluded) drugs. Its purpose is to substantiate and provide detail to the aggregate information contained within the Aggregate Contract Monitoring Data Set (ACM).

Scope

Scope

The scope of the Drugs Patient Level Contract Monitoring Data Set is all NHS-funded PRESCRIBED ITEMS not reimbursed through National Tariff Payment System, as defined by the NHS England National Tariff Payment System High Cost Tariff Excluded Drugs list, provided to PATIENTS for all NHS commissioners.

This covers:

• All acute and community NHS and Independent Sector Healthcare Provider secondary Health Care Providers, but not primary care, from whom the NHS commissions healthcare;
• All NHS commissioners (Integrated Care Boards or their equivalents and NHS England).

Note that the totality of expenditure in the Drugs Patient Level Contract Monitoring Data Set must be equivalent to the aggregate monetary value shown relating to High Cost Tariff Excluded Drugs in the Aggregate Contract Monitoring Data Set.

Submission

Submission

The Drugs Patient Level Contract Monitoring Data Set is required to be submitted on a monthly basis to the respective Data Services for Commissioners Regional Office (DSCRO) as nominated by each commissioning function in line with the dates documented in the data submission timetable within Schedule 6 of the NHS Standard Contract.

The completed monthly Drugs Patient Level Contract Monitoring Data Set should be transmitted using the NHS England Data Landing Portal (DLP).

For further information on the Drugs Patient Level Contract Monitoring Data Set, see the NHS England website at: Directly Commissioned Services Reporting Requirements.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element
• O = Optional: the inclusion of this data element is optional as required for local purposes.

Data Set Constraints

Data Set Constraints

For guidance on the Data Set constraints, see the Drugs Patient Level Contract Monitoring Data Set Constraints.

Introduction

Introduction

The Emergency Care Data Set V4 Type 001 - Commissioning Data Set Interchange Header carries mandatory controls for a Commissioning Data Set Interchange and is only used by inclusion in other CDS Types.

Commissioning Data Set Interchanges containing Commissioning Data Set Messages submitted to the Secondary Uses Service must use the required Commissioning Data Set Interchange and Message Header and Trailer Controls to provide the correct addressing and identification for the data flows.

Multiple Commissioning Data Set messages are usually sent in a single Commissioning Data Set Interchange which consists of:

• Emergency Care Data Set V4 Type 001 - Commissioning Data Set Interchange Header - Mandatory - One per Commissioning Data Set Interchange
• Emergency Care Data Set V4 Type 003 - Commissioning Data Set Message Header - Mandatory - One per Commissioning Data Set Message

Dependent upon the Commissioning Data Set Submission Protocol being used, one of the following must be used:

• Emergency Care Data Set V4 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol - Mandatory, one per CDS Type
• Emergency Care Data Set V4 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol - Mandatory, one per CDS Type

Followed by:

• The CDS Type - As required to carry the specific Commissioning Data Set data records

Each Commissioning Data Set message ends with:

• Emergency Care Data Set V4 Type 004 - Commissioning Data Set Message Trailer - Mandatory - One per Commissioning Data Set Message

Each Commissioning Data Set Interchange ends with:

• Emergency Care Data Set V4 Type 002 - Commissioning Data Set Interchange Trailer - Mandatory - One per Commissioning Data Set Interchange

To access more detailed information on the Commissioning Data Sets, see the Commissioning Data Sets Introduction.

Notation

Notation

See Commissioning Data Set Notation for an explanation of Group Status and Group Repeats.

Business Rules

Business Rules

See Commissioning Data Set Business Rules for an explanation of the business and/or processing rules which apply to individual Data Elements.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Emergency Care Data Set Version 4 XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

Introduction

The Emergency Care Data Set V4 Type 002 - Commissioning Data Set Interchange Trailer carries mandatory controls for a Commissioning Data Set Interchange and is only used by inclusion in other CDS Types.

Commissioning Data Set Interchanges containing Commissioning Data Set Messages submitted to the Secondary Uses Service must use the required Commissioning Data Set Interchange and Message Header and Trailer Controls to provide the correct addressing and identification for the data flows.

Multiple Commissioning Data Set messages are usually sent in a single Commissioning Data Set Interchange which consists of:

• Emergency Care Data Set V4 Type 001 - Commissioning Data Set Interchange Header - Mandatory - One per Commissioning Data Set Interchange
• Emergency Care Data Set V4 Type 003 - Commissioning Data Set Message Header - Mandatory - One per Commissioning Data Set Message

Dependent upon the Commissioning Data Set Submission Protocol being used, one of the following must be used:

• Emergency Care Data Set V4 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol - Mandatory, one per CDS Type
• Emergency Care Data Set V4 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol - Mandatory, one per CDS Type

Followed by:

• The CDS Type - As required to carry the specific Commissioning Data Set data records

Each Commissioning Data Set message ends with:

• Emergency Care Data Set V4 Type 004 - Commissioning Data Set Message Trailer - Mandatory - One per Commissioning Data Set Message

Each Commissioning Data Set Interchange ends with:

• Emergency Care Data Set V4 Type 002 - Commissioning Data Set Interchange Trailer - Mandatory - One per Commissioning Data Set Interchange.

To access more detailed information on the Commissioning Data Sets, see the Commissioning Data Sets Introduction.

Notation

Notation

See Commissioning Data Set Notation for an explanation of Group Status and Group Repeats.

Business Rules

Business Rules

See Commissioning Data Set Business Rules for an explanation of the business and/or processing rules which apply to individual Data Elements.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Emergency Care Data Set Version 4 XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

Introduction

The Emergency Care Data Set V4 Type 003 - Commissioning Data Set Message Header carries mandatory controls for a Commissioning Data Set Message and is only used by inclusion in other CDS Types.

Commissioning Data Set Interchanges containing Commissioning Data Set Messages submitted to the Secondary Uses Service must use the required Commissioning Data Set Interchange and Message Header and Trailer Controls to provide the correct addressing and identification for the data flows.

Multiple Commissioning Data Set messages are usually sent in a single Commissioning Data Set Interchange which consists of:

• Emergency Care Data Set V4 Type 001 - Commissioning Data Set Interchange Header - Mandatory - One per Commissioning Data Set Interchange
• Emergency Care Data Set V4 Type 003 - Commissioning Data Set Message Header - Mandatory - One per Commissioning Data Set Message

Dependent upon the Commissioning Data Set Submission Protocol being used, one of the following must be used:

• Emergency Care Data Set V4 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol - Mandatory, one per CDS Type
• Emergency Care Data Set V4 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol - Mandatory, one per CDS Type

Followed by:

• The CDS Type - As required to carry the specific Commissioning Data Set data records

Each Commissioning Data Set message ends with:

• Emergency Care Data Set V4 Type 004 - Commissioning Data Set Message Trailer - Mandatory - One per Commissioning Data Set Message

Each Commissioning Data Set Interchange ends with:

• Emergency Care Data Set V4 Type 002 - Commissioning Data Set Interchange Trailer - Mandatory - One per Commissioning Data Set Interchange.

To access more detailed information on the Commissioning Data Sets, see the Commissioning Data Sets Introduction.

Notation

Notation

See Commissioning Data Set Notation for an explanation of Group Status and Group Repeats.

Business Rules

Business Rules

See Commissioning Data Set Business Rules for an explanation of the business and/or processing rules which apply to individual Data Elements.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Emergency Care Data Set Version 4 XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

Introduction

The Emergency Care Data Set V4 Type 004 - Commissioning Data Set Message Trailer carries mandatory controls for a Commissioning Data Set Message and is only used by inclusion in other CDS Types.

Commissioning Data Set Interchanges containing Commissioning Data Set Messages submitted to the Secondary Uses Service must use the required Commissioning Data Set Interchange and Message Header and Trailer Controls to provide the correct addressing and identification for the data flows.

Multiple Commissioning Data Set messages are usually sent in a single Commissioning Data Set Interchange which consists of:

• Emergency Care Data Set V4 Type 001 - Commissioning Data Set Interchange Header - Mandatory - One per Commissioning Data Set Interchange
• Emergency Care Data Set V4 Type 003 - Commissioning Data Set Message Header - Mandatory - One per Commissioning Data Set Message

Dependent upon the Commissioning Data Set Submission Protocol being used, one of the following must be used:

• Emergency Care Data Set V4 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol - Mandatory, one per CDS Type
• Emergency Care Data Set V4 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol - Mandatory, one per CDS Type

Followed by:

• The CDS Type - As required to carry the specific Commissioning Data Set data records

Each Commissioning Data Set message ends with:

• Emergency Care Data Set V4 Type 004 - Commissioning Data Set Message Trailer - Mandatory - One per Commissioning Data Set Message

Each Commissioning Data Set Interchange ends with:

• Emergency Care Data Set V4 Type 002 - Commissioning Data Set Interchange Trailer - Mandatory - One per Commissioning Data Set Interchange.

To access more detailed information on the Commissioning Data Sets, see the Commissioning Data Sets Introduction.

Notation

Notation

See Commissioning Data Set Notation for an explanation of Group Status and Group Repeats.

Business Rules

Business Rules

See Commissioning Data Set Business Rules for an explanation of the business and/or processing rules which apply to individual Data Elements.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Emergency Care Data Set Version 4 XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

Introduction

The Emergency Care Data Set V4 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol carries mandatory controls for a Commissioning Data Set Type and is only used by inclusion in other CDS Types.

Commissioning Data Set Interchanges containing Commissioning Data Set Messages submitted to the Secondary Uses Service must use the required Commissioning Data Set Interchange and Message Header and Trailer Controls to provide the correct addressing and identification for the data flows. All CDS Types using the Commissioning Data Set Bulk Replacement Update Mechanism of the Commissioning Data Set Submission Protocol must begin with this Mandatory Data Group.

Multiple Commissioning Data Set messages are usually sent in a single Commissioning Data Set Interchange which consists of:

• Emergency Care Data Set V4 Type 001 - Commissioning Data Set Interchange Header - Mandatory - One per Commissioning Data Set Interchange
• Emergency Care Data Set V4 Type 003 - Commissioning Data Set Message Header - Mandatory - One per Commissioning Data Set Message

Dependent upon the Commissioning Data Set Submission Protocol being used, one of the following must be used:

• Emergency Care Data Set V4 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol - Mandatory, one per CDS Type
• Emergency Care Data Set V4 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol - Mandatory, one per CDS Type

Followed by:

• The CDS Type - As required to carry the specific Commissioning Data Set data records

Each Commissioning Data Set message ends with:

• Emergency Care Data Set V4 Type 004 - Commissioning Data Set Message Trailer - Mandatory - One per Commissioning Data Set Message

Each Commissioning Data Set Interchange ends with:

• Emergency Care Data Set V4 Type 002 - Commissioning Data Set Interchange Trailer - Mandatory - One per Commissioning Data Set Interchange.

To access more detailed information on the Commissioning Data Sets, see the Commissioning Data Sets Introduction.

Notation

Notation

See Commissioning Data Set Notation for an explanation of Group Status and Group Repeats.

Business Rules

Business Rules

See Commissioning Data Set Business Rules for an explanation of the business and/or processing rules which apply to individual Data Elements.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Emergency Care Data Set Version 4 XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

Introduction

The Emergency Care Data Set V4 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol carries mandatory controls for a Commissioning Data Set Type and is only used by inclusion in other CDS Types.

Commissioning Data Set Interchanges containing Commissioning Data Set Messages submitted to the Secondary Uses Service must use the required Commissioning Data Set interchange and Message Header and Trailer Controls to provide the correct addressing and identification for the data flows. All CDS Types using the Commissioning Data Set Net Change Update Mechanism of the Commissioning Data Set Submission Protocol must begin with this Mandatory Data Group.

Multiple Commissioning Data Set messages are usually sent in a single Commissioning Data Set Interchange which consists of:

• Emergency Care Data Set V4 Type 001 - Commissioning Data Set Interchange Header - Mandatory - One per Commissioning Data Set Interchange
• Emergency Care Data Set V4 Type 003 - Commissioning Data Set Message Header - Mandatory - One per Commissioning Data Set Message

Dependent upon the Commissioning Data Set Submission Protocol being used, one of the following must be used:

• Emergency Care Data Set V4 Type 005B - Commissioning Data Set Transaction Header Group - Bulk Update Protocol - Mandatory, one per CDS Type
• Emergency Care Data Set V4 Type 005N - Commissioning Data Set Transaction Header Group - Net Change Protocol - Mandatory, one per CDS Type

Followed by:

• The CDS Type - As required to carry the specific Commissioning Data Set data records

Each Commissioning Data Set message ends with:

• Emergency Care Data Set V4 Type 004 - Commissioning Data Set Message Trailer - Mandatory - One per Commissioning Data Set Message

Each Commissioning Data Set Interchange ends with:

• Emergency Care Data Set V4 Type 002 - Commissioning Data Set Interchange Trailer - Mandatory - One per Commissioning Data Set Interchange.

To access more detailed information on the Commissioning Data Sets, see the Commissioning Data Sets Introduction.

Notation

Notation

See Commissioning Data Set Notation for an explanation of Group Status and Group Repeats.

Business Rules

Business Rules

See Commissioning Data Set Business Rules for an explanation of the business and/or processing rules which apply to individual Data Elements.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Emergency Care Data Set Version 4 XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

Introduction

The Electronic Prescribing and Medicines Administration Data Sets are secondary use data sets which aim to re-purpose clinical and operational data concerning the prescribing and administration of medication in Health Care Providers in England who have a live Electronic Prescribing and Medication Administration system.

The utilisation of secondary care PATIENT-level data supports improvements to health outcomes, and the Electronic Prescribing and Medicines Administration Data Sets will be linked to other national data sets to provide enhanced intelligence to support:

• safety and effectiveness
• monitoring uptake of innovative medicine
• pharmacovigilance
• cost-effectiveness (pharmacoeconomics)
• compliance with best practice and policy directives
• antimicrobial stewardship

Data in scope of the Electronic Prescribing and Medicines Administration Data Sets is from the Primary Electronic Prescribing and Medicine Administration system.  Therefore the data should not include activity where a separate system is used, for example for the delivery of certain cancer treatments (such as those covered by the Systemic Anti-Cancer Therapy Data Set), the prescribing and administration of specific medications such as Warfarin, and delivery of medications in specific care settings such as Intensive Care Units.

Care settings in scope of the Electronic Prescribing and Medicines Administration Data Sets are:

• Admitted Patient Setting - on a WARD during a Hospital Provider Spell
• Out-Patient Setting - in an Out-Patient Clinic or Ward Attendance
• Emergency Care Department setting
• Admitted Patient - on Discharge from the Hospital Provider Spell
• Admitted Patient - for Home Leave
• Admitted Patient - existing medication on admission
• Other Medication Administration Setting

Submission Information

Submission Information

Electronic Prescribing and Medicines Administration Data Sets data for submission must be formatted into XML files as per the Technology Reference Update Distribution (TRUD) page at: NHS Data Model and Dictionary XML Schemas.

The data sets should be extracted from the primary Electronic Prescribing and Medicine Administration system on a weekly basis, covering the previous seven days' ACTIVITY for both prescribing and medicines administration. 

Data submissions are made to NHS England using the Message Exchange for Social Care and Health (MESH) portal.

Further Guidance

Further Guidance

Further guidance for the Electronic Prescribing and Medicines Administration Data Sets is available at Interoperable Medicines Programme.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Electronic Prescribing and Medicines Administration Data Set XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Introduction

The Emergency Care Data Set Version 4 (ECDS V4) collects information about why people attend Emergency Care Departments and the treatment they receive to improve PATIENT care through better and more consistent information; allow better planning of healthcare SERVICES; improve communication between CARE PROFESSIONALS.

The Emergency Care Data Set Version 4 carries the data for Urgent and Emergency Care Activity.

Note that Emergency Care Data Set Version 4 is a Commissioning Data Set, see CDS Type.

Previous versions of Emergency Care Data Set can be found at: CDS V6-2-3 Type 011 - Emergency Care CDS. 

To access more detailed information on the Commissioning Data Sets, see the Commissioning Data Sets Introduction.

Notation

Notation

See Commissioning Data Set Notation for an explanation of Group Status and Group Repeats.

Business Rules

Business Rules

See Commissioning Data Set Business Rules for an explanation of the business and/or processing rules which apply to individual Data Elements.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the Emergency Care Data Set Version 4 XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

Further guidance

For further information regarding the Emergency Care Data Set Version 4, see the NHS England website at: Emergency Care Data Set (ECDS).

Introduction

Introduction

The Female Genital Mutilation Data Set provides essential information in relation to the female genital mutilation population across England.

The Female Genital Mutilation Data Set is used:

• To publish Official Statistics which will inform the Department of Health and Social Care, NHS England, other Government Agencies and the public, about female genital mutilation when it has been identified
• To identify the potential risk of female genital mutilation to young girls and vulnerable women
• For better planning and management of female genital mutilation SERVICES at a local level and across England

Data for an individual PATIENT can be entered using a direct input screen on the NHS England Clinical Audit Platform, or an ELECTRONIC HEALTH RECORD EXTRACT can be used to submit bulk data uploads on a monthly basis for each ORGANISATION.

CARE CONTACT activities undertaken for female genital mutilation PATIENTS during the REPORTING PERIOD are reported in the data upload.  This includes any attendances at an Out-Patient Clinic led by any type of CARE PROFESSIONAL, Hospital Provider Spells, Emergency Care Attendances, Group Therapy, Ward Attendances; or any other type of direct PATIENT-facing CARE CONTACT, with the exception of Sexual and Reproductive Health Clinics and Genitourinary Medicine (GUM) clinics, who are not required to submit the Female Genital Mutilation Data Set to NHS England.

SNOMED CT Refset:

• Female genital mutilation related findings:
  • Refset FSN: Female genital mutilation related findings simple reference set (foundation metadata concept)
  • Refset Id: 999002041000000103

For further details relating to the SNOMED CT Refset, see the SNOMED CT Browser at: Female genital mutilation related findings simple reference set (foundation metadata concept).

• Female genital mutilation related procedures:
  • Refset FSN: Female genital mutilation related procedures simple reference set (foundation metadata concept)
  • Refset Id: 999002031000000107

For further details relating to the SNOMED CT Refset, see the SNOMED CT Browser at: Female genital mutilation related procedures simple reference set (foundation metadata concept).

Data Extract Specification

Data Extract Specification

Description

The Department of Health and Social Care requires all NHS Trusts, NHS Foundation Trusts and GENERAL MEDICAL PRACTITIONERS to generate and provide a data extract in accordance with the Female Genital Mutilation Data Set.Description: The Department of Health and Social Care requires all NHS Trusts, NHS Foundation Trusts and GENERAL MEDICAL PRACTITIONERS to generate and provide a data extract in accordance with the Female Genital Mutilation Data Set. This requirement is applicable to all CARE PROFESSIONALS in these ORGANISATIONS whenever it has been identified that a woman or young girl has undergone female genital mutilation.

Time periodTime period: Data extracted from systems can be submitted as a bulk upload on a quarterly basis for each ORGANISATION.

Data extracted from systems can be submitted as a bulk upload on a quarterly basis for each ORGANISATION.

Format

Data submitted by the bulk upload facility must be formatted in 3 separate comma separated variable (csv) files (i.e. Patient, Attendance or Female Genital Mutilation), which are used to populate the NHS England Clinical Audit Platform.Format: Data submitted by the bulk upload facility must be formatted in 3 separate comma separated variable (csv) files (i.e. Patient, Attendance or Female Genital Mutilation), which are used to populate the NHS England Clinical Audit Platform. The data elements should be transmitted in the order specified in the Female Genital Mutilation Data Set.

TransmissionTransmission: Electronic files must be transmitted to NHS England via the Clinical Audit Platform which is a secure web portal.

Electronic files must be transmitted to NHS England via the Clinical Audit Platform which is a secure web portal.

Connection to the web portal requires registration to the Clinical Audit Platform, which will include the provision of a login account name and password.

Further information about the Clinical Audit Platform and the data upload facility can be found on the NHS England website: at Clinical Audit Platform.

Further guidance on the Female Genital Mutilation Data Set can be found on the NHS England website at: SCCI2026: Female Genital Mutilation Enhanced Dataset.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element
• O = Optional: the inclusion of this data element is optional as required for local purposes.

Introduction

Introduction

The GUMCAD Sexually Transmitted Infection Surveillance System Data Set provides essential public health information about Sexually Transmitted Infection (STI) diagnoses, treatments and SERVICES provided by Level 3 Genitourinary Medicine Services and commissioned Level 2 Sexual Health Services.

The GUMCAD Sexually Transmitted Infection Surveillance System Data Set is used:

• To inform public health response and policy formulation for England
• To monitor the effectiveness of the policies introduced as part of the National Strategy for Sexual Health and Human Immunodeficiency Virus (HIV)
• For performance management at local and national level to ensure delivery of the national Public Service Agreement target on Sexual Health Services
• For better planning and management of Sexual Health Services at local level
• To adapt and refine clinical interventions, as appropriate

Data Extract Specification

Data Extract Specification

Description:

Public Health England require Sexual Health Services to generate and provide a data extract in accordance with the GUMCAD Sexually Transmitted Infection Surveillance System Data Set.Description: Public Health England require Sexual Health Services to generate and provide a data extract in accordance with the GUMCAD Sexually Transmitted Infection Surveillance System Data Set. These SERVICES include:

• NHS providers of specialised Level 3 Genitourinary Medicine Services, where the primary function of the specialist clinical multidisciplinary team is concerned with the provision of screening, diagnosis and management of Sexually Transmitted Infections and related genital medical conditions.
• All Level 2 Sexual Health Services commissioned by the NHS who offer testing, diagnostic and/or treatment of Sexually Transmitted Infections.

It should be noted that General Practitioners with Extended Roles (GPwERs) will only be included if they operate from a General Medical Practitioner Practice that has been commissioned to provide a Level 2 Sexual Health Service.

Time period: The extract must cover one calendar quarter.

Frequency: Reports must be run quarterly, 6 weeks after the end of the quarter.

Format: Data returned must be formatted into a single comma separated variable (csv) file. The data elements should be transmitted in the order specified in the GUMCAD Sexually Transmitted Infection Surveillance System Data Set.

Transmission: Electronic files must be transmitted to Public Health England through a secure web portal on the Public Health England website. This web portal enables ORGANISATIONS to submit data files in a secure manner to the HIV and STI Department of Public Health England.  The web portal can be found at HIV & STI web portal.

Connection to the web portal requires a login account name and password at Public Health England. Please contact gumcad@phe.org.uk for access or more information.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element

Introduction

Introduction

The Healthcare Operational Data Flows (Acute) Data Set has been established by the Faster Data Flows Programme to provide the data definitions for an automated PATIENT-based daily data collection.

The Healthcare Operational Data Flows (Acute) Data Set supports NHS delivery plans for the recovery of elective care and urgent and emergency care in relation to NHS waiting lists, care co-ordination, and the improvement of managing PATIENT flows through the health and social care system.

Scope

Scope

• Healthcare Operational Data Flows Data Set: Acute - Admission
• Healthcare Operational Data Flows Data Set: Acute - Current 
• Healthcare Operational Data Flows Data Set: Acute - Discharge
• Healthcare Operational Data Flows Data Set: Acute - Out-Patient 

Acute services includes secondary care ACTIVITY undertaken by any NHS Trust or NHS Foundation Trust in England including overseas PATIENTS, but not including PATIENTS receiving private treatment within an NHS Trust or NHS Foundation Trust (i.e. within a Private Patient Unit (PPU)).

Where possible the definitions of data items collected in the Healthcare Operational Data Flows (Acute) Data Set are aligned with those collected in Commissioning Data Set V6.Where possible the definitions of data items collected in the Healthcare Operational Data Flows (Acute) Data Set are aligned with those collected in Commissioning Data Set V6.3.

Submission Information

Submission Information

The Healthcare Operational Data Flows (Acute) Data Set is submitted via the Faster Data Flows Application Programme Interface as one CSV file for each collection.

• Admission 
  • Minimum requirement: All new admissions in a 24 hour period 00:00:00 to 23:59:59 prior to the day of submission
  • Best practice: All new and all newly recorded or changed admissions in a 24 hour period 00:00:00 to 23:59:59 prior to the day of submission
• Current 
  • All current bed occupants at 08:00:00 on the day of submission
• Discharge 
  • Minimum requirement: All new discharges in a 24 hour period 00:00:00 to 23:59:59 prior to the day of submission
  • Best practice: All new and all newly recorded or changed discharges in a 24 hour period 00:00:00 to 23:59:59 prior to the day of submission
• Out-Patient 
  • Minimum requirement: All out-patient appointments in a 24 hour period 00:00:00 to 23:59:59 prior to the day of submission
  • Best practice: All new and all newly recorded or changed out-patient appointments in a 24 hour period 00:00:00 to 23:59:59 prior to the day of submission

NHS commissioned ACTIVITY submitted in the Healthcare Operational Data Flows (Acute) Data Set should include:

• Out-Patient Appointments (including Did Not Attends and Cancelled Appointments) and Admitted Patient Care under the care of a CONSULTANT, MIDWIFE, NURSE or ALLIED HEALTH PROFESSIONAL where an appropriate TREATMENT FUNCTION CODE is present
• ACTIVITY taking place under the care of other Biomedical Scientists and Clinical Scientists may be included (where an appropriate TREATMENT FUNCTION CODE is present) if required, although this is not mandated
• Where the ACTIVITY relates to a Referral To Treatment Period Included In Referral To Treatment Consultant-Led Waiting Times Measurement, or Allied Health Professional Referral To Treatment Measurement the ACTIVITY should be included, and PATIENT PATHWAY IDENTIFIER or UNIQUE BOOKING REFERENCE NUMBER (CONVERTED) must be completed where appropriate.

Further Guidance

Further Guidance

Implementation guidance and Frequently Asked Questions have been produced by NHS England and can be found on Faster Data Flows (FDF) - National Reporting - FutureNHS Collaboration Platform at FutureNHS for You.

For enquiries regarding the Healthcare Operational Data Flows (Acute) Data Set, please contact england.fdf@nhs.net.

Mandation

Mandation

The Mandatory or Required (M/R/O) column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element
• O = Optional: the inclusion of this data element is optional as required for local purposes.

Introduction

Introduction

The scope of the HIV and AIDS Reporting Data Set is all PATIENTS who are diagnosed with Human Immunodeficiency Virus (HIV) and receive HIV care from Health Care Providers.

NHS Health Care Providers are required to generate the HIV and AIDS Reporting Data Set.

The HIV and AIDS Reporting Data Set is used to:

• Identify the groups at risk of HIV infection in England
• Monitor the short and long term clinical outcomes of people living with HIV infection
• Monitor the effectiveness of the national policies and guidance
• Adapt and refine interventions, as appropriate.

Secondary analyses of aggregate outputs from the HIV and AIDS Reporting Data Set will be used to:

• Support the commissioning of HIV Services through collation of data to inform the national HIV outpatient tariff for the National Tariff Payment System
• Conduct performance management at the Local Authority and national level.

For further information on Acquired Immune Deficiency Syndrome (AIDS) and Human Immunodeficiency Virus (HIV), see the Public Health England part of the gov.uk website.

Time period

Time period

The extract covers one calendar quarter.

Frequency

Frequency:

The HIV and AIDS Reporting Data Set is attendance based and should be submitted quarterly, 2 weeks after the end of the quarter.

Format

Data for submission will be formatted into an xml file as per the HIV and AIDS Reporting Data Set XML Schema.

Transmission

Transmission

Submissions should be transmitted to Public Health England through a secure web portal on the Public Health England (PHE) website, using the HARS Data Set XML Schema.

The web portal enables ORGANISATIONS to submit data files in a secure manner to the HIV and STI Department of Public Health England across the internet and can be found at HIV & STI Web Portal.

For further information on the HIV and AIDS Reporting Data Set, see the Public Health England part of the gov.uk website at: HIV surveillance systems.

Mandation

Mandation

The Mandation column indicates the recommendation for the inclusion of data.

• M = Mandatory: this data element is mandatory and the technical process (e.g. submission of the data set, production of output etc) cannot be completed without this data element being present
• R = Required: NHS business processes cannot be delivered without this data element
• O = Optional: the inclusion of this data element is optional as required for local purposes.

XML Schema

XML Schema

For guidance on the XML Schema constraints, see the HIV and AIDS Reporting Data Set XML Schema Constraints.

For guidance on downloading the XML Schema, see XML Schema TRUD Download.

The Improving Access to Psychological Therapies Data Set will be in included in a future version of the Mental Health Services Data Set.

Improving Access to Psychological Therapies Services are being renamed as NHS Talking Therapies for Anxiety and Depression, see NHS Talking Therapies, for anxiety and depression.

Introduction

Introduction

The Improving Access to Psychological Therapies Data Set (IAPT) has been developed to support the Adult Improving Access to Psychological Therapies Programme through a regular national return of data. This includes for example: supporting commissioning, service improvement and service design.

The Adult Improving Access to Psychological Therapies Programme is an NHS programme in England, which started in 2008, that has transformed treatment of anxiety disorders and depression through the delivery of interventions approved by the National Institute for Health and Care Excellence (NICE).

The Improving Access to Psychological Therapies Data Set is a PATIENT level, output based, secondary uses data set which aims to deliver robust, comprehensive, nationally consistent and comparable information for PATIENTS accessing NHS-funded Improving Access to Psychological Therapies Services located in England.

As a secondary uses data set, the Improving Access to Psychological Therapies Data Set re-uses clinical and operational data for purposes other than direct PATIENT care. It defines the data items, definitions and associated value sets to be extracted or derived from local information systems. These national definitions allow Health Care Providers to extract data from their local systems in a consistent manner, which supports national and local reporting to be undertaken.

The Improving Access to Psychological Therapies Data Set includes information on:

• PATIENT Demographics: including geographical, gender, age, ethnicity, religion, sexual orientation and DISABILITY
• Care Pathways: referral details, Mental Health Care Cluster details and Presenting Complaints information
• CARE CONTACTS and CARE ACTIVITIES: SESSION details and any clinical, economic and social outcomes recorded relating to the interventions and coded scored assessments provided
• Waiting Time Pauses: ACTIVITY SUSPENSION periods across the PATIENT's care pathway
• Improving Access to Psychological Therapies Patient Experience Questionnaires: Improving Access to Psychological Therapies treatment and assessment questionnaires
• National Tariff Payment System: Additional data items to support the introduction and development of a payment system for Improving Access to Psychological Therapies Services
• Care Personnel: Qualifications of the Care Personnel delivering treatment.

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